Human Resources Assistant

Human Resources Assistant
Lincoln Center
12-month; 8 hours a day; Monday - Friday; 7:30 a.m. - 4:30 p.m.
Salary: $47,675.00

The HR Assistant provides valuable support for a variety of Human Resources functions including personnel records management and maintenance within our HRIS system, recruiting, and onboarding. Our ideal candidate is a self-starter who has experience with Montana Human Resources procedures and processes. The ideal candidate will have excellent communication and problem-solving skills and the demonstrated ability to display flexibility and multitasking in a fast-paced environment. This position requires the ability to work independently and as a member of a highly functioning team.

ESSENTIAL DUTIES AND RESPONSIBILITIES (may include but not limited to the following):
1. Support the Executive Director of HR, Director of HR, and the HR Manager.
2. Facilitate the tracking of Employee Personnel Action Requests and serve as the primary point of contact regarding processes, training, communication, and status of EPARs.
3. Perform daily tasks such as assisting employees and applicants at the front desk while presenting excellent customer service for internal and external customers with an emphasis on confidentiality.
4. Organize, compile, update district personnel records and documentation.
5. Complete employment verifications, reference checks and loan forgiveness documents.
6. Help ensure that copies of hiring packets and other onboarding documents are readily available to all HR staff.
7. Manage and update the HRIS for new hires, employee transfers, changes in job classification, salary adjustments, and other related employment actions.
8. Assist with employee onboarding process including fingerprinting, making badges, going through new hire paperwork.
9. Assist with job posting requests in a timely and efficient manner in a variety of channels, including job boards, social media, networking events, and employee referrals. Schedule interviews, both in-person and virtually
10. Assist with employee leave requests by approving leaves, answering questions, fixing leave issues, and escalating certain leave issues to the HR Manager for review.
11. Assist with data entry such as performance evaluations, step up credits, contract tracking, etc.
12. Possess strong computer skills and meticulous attention to detail.
13. Maintain positive working relationships with coworkers, administrators, and staff.
14. Perform additional duties as assigned and aid in the organization of HR functions.

Qualifications:

• High school diploma or equivalent; prefer two years of college or technical school.
• Preferred: 1-2 years of HR experience.
• Two years of successful general office experience or equivalent combination of education and experience.
• Proficiency in computer applications such as Word, Excel, PowerPoint and Google Suite.
• Strong interpersonal communication, organization, and multitasking skills.

Go to www.billingsschools.org and click on "Employment Opportunities" for either the online application for external applicants or the internal application for internal applicants (currently employed by BPS in a regular or temporary position). "AN EQUAL OPPORTUNITY EMPLOYER: This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, or national origin."

Closes: OPEN UNTIL FILLED

• Please Note: Positions posted as "Open Until Filled" must be posted for a minimum of 7 calendar days and then can close at any time after that.