Buyer / Receiver

SUMMARY

A Buyer / Receiver plays a critical role in procurement and receiving operations, ensuring the timely acquisition, verification, and tracking of parts, materials, and supplies. This role ensures that BFS’ purchasing activities are accurate, cost-effective, and compliant, while incoming shipments are properly received, inspected, and documented. The position interfaces with multiple departments and vendors to support efficient supply chain operations and maintain inventory integrity in support of aviation requirements.

DUTIES AND RESPONSIBILITIES (INCLUDING BUT NOT LIMITED TO)

 ·    Creating, processing, and tracking purchase orders for materials and services, including but not limited to:

Aircraft Parts and Components

  Shop Supplies and Consumables

Tooling and Equipment

Vendor Services

·         Coordinating with vendors to obtain quotes, confirm pricing, and ensure on-time delivery

·         Monitoring order status and resolving delays, discrepancies, or back-orders

·         Receiving, inspecting, and verifying incoming shipments for accuracy, condition, and documentation

·         Ensuring proper documentation, certification, and traceability of aviation parts (as applicable)

·         Accurately entering receiving data into company systems and updating inventory records

·         Coordinating with accounting to reconcile invoices, packing slips, and purchase orders

·         Managing returns, exchanges, and vendor discrepancies

·         Maintaining organized records of purchasing and receiving activities

·         Supporting inventory control through cycle counts and reconciliation efforts

·         Coordinating with maintenance, engineering, and operations teams to ensure material availability

·         Ensuring compliance with company policies, safety standards, and applicable regulatory requirements

·         Based upon need and demonstrated skill:

·         Supporting supplier performance tracking and cost-saving initiatives

·         Assisting with process improvements in procurement and receiving workflows

·         Supporting audits and documentation requirements for regulated environments

SKILLS AND ABILITIES (MINIMUM)

·         Basic to Intermediate Microsoft Office Skills

·         Strong Communication: Ability to work effectively with vendors and internal teams

·         Attention to Detail: Ensuring accuracy in purchasing, receiving, and documentation

·         Adaptability: Managing shifting priorities and supply chain challenges

·         Problem-Solving: Resolving discrepancies in orders, shipments, and invoices

·         Collaboration: Working cross-functionally with multiple departments

·         Time Management: Prioritizing purchasing and receiving activities effectively

·         Negotiation Skills: Ability to support cost-effective purchasing decisions

·         Organizational Skills: Maintaining structured procurement and receiving records

EDUCATION and/or EXPERIENCE

·         High school diploma or equivalent required

·         A minimum of one to two years of experience in purchasing, receiving, warehouse, or supply chain operations preferred

·         (PREFERRED) Experience in aviation, manufacturing, or regulated environments

·         (PREFERRED) Familiarity with ERP systems, procurement software, or inventory management systems

CERTIFICATES, LICENSES, REGISTRATIONS

·         Valid driver’s license required

·         US citizenship required

WORK ENVIRONMENT/PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

·         Work performed in an office, warehouse and factory settings.

·         Exposure to shop environment such as noise, dust, odors and fumes.

·         Occasionally required to lift up to 30-60 lbs.

·         Regularly required to sit, stand, bend, reach and move about facilities.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Billings Flying Service provides equal employment opportunities to minorities, females, veterans, individuals with disabilities, sexual orientation, and gender identity.

·         Full-time employment with competitive compensation based on experience and credentials.

Medical, dental, and vision insurance. 401(k) with 4.5% company match.

·         These benefits are available after the initial waiting period.