What are the responsibilities and job description for the Purchasing Agent (1.0 FTE) position at Billings Clinic Health System?
Supply Chain Operations Purchasing Agents are responsible
for representing all departments of Billings Clinic in a dynamic fast paced
environment where change is the norm, not the exception. They take pride and
ownership in providing exceptional customer service. The Purchasing Agent is
responsible for placing orders for materials, equipment, products or services
and inventory control for Billings Clinic, branch sites and/or
managed/affiliate facilities. The purchasing agent makes recommendations for effective
and efficient inventory management based on trending and historical practices
to include, but not limited to; par levels, substitute recommendations,
purchasing processes, and census capacity. This position will rotate through
the entire job functions listed below and will perform clerical and
administrative tasks as needed for support of the department and the
organization.
Essential Job Functions
and philosophy of Billings Clinic and department/service.
Ensures orders do not become delinquent. Assists departments in completing
purchase requests. (Resource Management, Supply Chain, Purchase Requests)
include price and terms (Resource Management, Supply Chain, GPO Contracts)
Obtains quotes and performs quote review and analysis. Tracks financial
accruals to avoid over expenditures per capital. Reviews MD Buyline reports and
is able to accurately discuss results with customers and SCO Leadership
(Resource Management, Supply Chain, Capital Requests)
strategies to enhance distribution, minimize supply utilization, reduce
inventory and obsolescence. (Resource Management, Supply Chain, Inventory
Control)
shortages. Plans and organizes the special order supplies. (Resource
Management, Supply Chain, Product Availability)
purchasing of supplies and equipment. Coordinates approved changes. (Resource
Management, Supply Chain, Equipment Purchasing)
quality and cost containment goals are met. core
Analyses, Statistics)
supply cost savings and/or cost expenses with appropriate justifications.
(Resource Management, Reporting, Generates Reports)
purchases. (Resource management, Accounting, Assigns General Ledger Codes)
replacement of defective or damaged items. (Customer Services, External
Customers, Invoice Discrepancies)
in direct coordination with Supply Chain Operations Informatics Analyst.
(Resource Management, Supply Chain, SCO IS Systems)
mandatory organizational and departmental requirements.
environmental, employee or patient safety standards relevant to job
performance.
department/organization.