Dental Practice Manager

Dental Practice Administrator

Chapel Hill Advanced Dentistry

Compensation: $70,000 – $80,000 / year Team-Based Performance Bonuses

Hours: Monday – Thursday, 7:00 AM – 3:00 PM (Excellent Work-Life Balance!)

Benefits: Generous Paid Time Off (PTO)

Why Join Chapel Hill Advanced Dentistry?

We are not your typical dental office. Built on the principles of Dr. L.D. Pankey, we are a high-

end, high-touch, and high-tech restorative practice. We focus on minimizing drama and

maximizing relationships.

While our patients are the lifeblood of what we do, our team is our most important element.

As corporate dentistry sweeps the nation, we are fiercely committed to remaining

independent. As our Practice Administrator, you won’t just be managing tasks; you will be a

strategic partner to the owner, helping us protect our independent legacy and ensure our team

and patients thrive.

The Ideal Leader

We are looking for a Servant Leader who can command respect while building genuine

relationships. To thrive here, you must be:

● System-Oriented: We believe the team runs the systems, and the systems run the

practice. When something fails, you evaluate the system, not attack the person.

● Structured yet Nurturing: You have the analytical mind to track numbers and systems,

but the emotional intelligence to nurture the people around you.

● A Model of Excellence: You lead by example and are always looking for ways to

improve efficiency, patient care, and team happiness.

Your Autonomy & Authority

This is a true leadership role with high trust and autonomy. You will collaborate directly with the

owner to understand the vision, direction, and philosophy of the practice, and then build the

systems to achieve it.

● Full authority over hiring, firing, managing, scheduling, and disciplining the team.

● Full transparency and access to the practice’s financials and HR data.

● You sit between the Owner and the clinical team, driving the business forward.

Your First 12 Months of Impact

We provide a clear, structured onboarding path so you are set up for success:

● Months 1–2 (Learn & Observe): Immerse yourself in our culture, software, and

nuances while working with the front desk and the owner.

● Months 3–4 (People & Systems): Spend time with each team member to understand

their roles, daily/weekly/monthly SOPs, and optimize systems for team happiness and

ownership.

● Months 5–6 (Patient Experience): Analyze and elevate the patient journey from the

first phone call to treatment completion.

● Months 7–12 (Strategic Optimization): Dive into income streams, procedures, and

scheduling to optimize productivity and practice growth.

Core Responsibilities

While you will operate as a high-level & floating & director —and not as a daily fill-in for the front desk or clinical assistants —your operational duties include:

Daily & Weekly Operations

● Morning Huddles & Tracking: Reviewing schedules, guiding morning huddles, and

monitoring vital practice trends.

● Financial Upkeep: Entering data into QuickBooks, reviewing bank accounts,

processing bills (Tuesdays/Thursdays), and tracking AR.

● Team & Schedule Flow: Hourly walk-throughs to ensure the schedule is running

smoothly and resolving any patient or HR issues.

● Weekly Reporting: Tracking production vs. collections, team hours/PTO, and

equipment or facility updates.

Monthly & Systems Overhaul

● Compliance & Manuals: Keeping OSHA, HIPAA, and office manuals updated by

collaborating with the team.

● Owner Reporting: Presenting monthly financial health, team bonuses, performance

reviews, and account reconciliations.

Are You Ready to Lead with Us?

If you are a structured, empathetic leader who wants to ditch the 50-hour corporate grind for a

collaborative, relationship-driven private practice, we want to talk to you.

Send your resume and a cover letter telling me how you are going to help us bring our vision to life to

drsaib@saibdds.com.

We look forward to meeting you!