Distribution Administrator

Job Overview 

The Distribution Administrator is responsible for managing outgoing shipments, ensuring inventory accuracy, and coordinating with multiple departments to ensure timely deliveries. 

Job Responsibilities 

• Create and process invoices for all outgoing shipments. 

• Verify trailer identification numbers on each load. 

• Communicate with the Sales department for trailer substitutions to ensure timely deliveries. 

• Contact dispatchers for updates on delayed or early arrivals. 

• Commit trailers to orders in the ERP system and record Sales Order numbers. 

• Collect and provide Customs information for international deliveries. 

• Maintain an up-to-date inventory of trailers on property. 

• Provide listings to Salesmen to create loads and manage trailer movements. 

• Annotate and create load sheets with flagging colors. 

• Maintain Gemba Boards and gather data for updates. And provide hourly updates to headquarters. 

• Ensure accuracy of invoiced shipments and assist with return processing for defective items. 

• Collaborate with plant management to prepare purchase orders and resolve shipment discrepancies. 

• Ensure inventory accuracy by conducting regular cycle counts and maintaining Kanban systems. 

• Process shipment transfers and payments for invoices upon delivery. 

• Maintain records of all received shipments and assist with unloading and stocking materials as needed. 

• Ensure the stockroom is organized and fully stocked in collaboration with the Inventory Control Clerk. 

• Other duties as assigned. 

Education – Experience Required  

• High school diploma or GED required. 

• Six months of related experience, or equivalent combination of education and experience preferred. 

• High attention to detail and organizational skills. 

• Ability to prepare basic reports and business correspondence. 

• Effective communication skills (written and verbal). 

• Basic knowledge of inventory software and Microsoft Office applications (Excel, Word, Outlook). 

• Ability to work in both office and manufacturing environments.