What are the responsibilities and job description for the Administrative Assistant position at Big Foot Country Club?
Administrative Assistant
Big Foot Country Club
Position Summary
Big Foot Country Club is seeking a friendly, organized, reliable, and detail-oriented Administrative Assistant to support the daily operations of the Club. This individual will serve as an important point of contact for members and guests while assisting with administrative, communications, and membership-related responsibilities.
The ideal candidate is personable, professional, dependable, and enjoys working in a hospitality-focused environment. Strong organizational abilities, flexibility, and problem-solving skills are essential for success in this role.
Primary Responsibilities
Member & Administrative Support
- Answer and direct incoming phone calls in a courteous and professional manner
- Assist members with dining and club event reservations
- Greet and assist members and guests as needed
- Track and maintain membership activity and records
- Prepare and organize packets and materials for Board Meetings
- Provide general administrative support to club management and staff
- Maintain office supplies and place orders as needed
- Coordinate and set up weekly bridge activities
- Work with the Evans Scholarship Program on club-related coordination and communication
- Complete post office runs and distribute incoming mail and packages
- Maintain and update vendor Certificates of Insurance records
Communications & Marketing
- Update and maintain the Club’s website content
- Create and distribute weekly member emails
- Assist in producing the Club’s monthly newsletter
- Design and send event marketing flyers and promotional materials
- Work with club committees on event marketing and promotional materials
- Help promote club events and activities through member communications
- Utilize Canva to create marketing materials, flyers, newsletters, and club communications
Accounting Support
- Assist the Controller with basic Accounts Receivable responsibilities
- Support billing and member account follow-up as needed
- Maintain accurate administrative and financial records
Qualifications
- Excellent communication and interpersonal skills
- Friendly, positive, and professional demeanor
- Strong organizational skills with attention to detail
- Flexible with strong problem-solving abilities
- Reliable and dependable work ethic
- Ability to multitask and prioritize in a fast-paced environment
- Proficiency in Microsoft Office and general computer skills
- Experience with website updates, email marketing, and Canva
- Previous hospitality, club, or administrative experience preferred
Compensation & Benefits
Big Foot Country Club offers a competitive compensation and benefits package including:
- Competitive hourly wage or salary based on experience
- Monday–Friday work schedule
- Paid vacation and sick time
- Holiday pay
- 401(k) with company match
- Health insurance
- Dental insurance
- Vision insurance
- Profit sharing opportunities
- Supportive and team-oriented work environment
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person