Office Coordinator

Big-D Heavy Industrial is looking for an Office Coordinator. This is a great opportunity to start a career with a company that is on a mission to be the most sought-after company in the business. We seek and employee exceptional, hard-working, lifetime learners; we give them the tools to succeed when we find them. We have a culture of growth and achievement powered by innovation, supported by purpose and joy.

Big-D Heavy Industrial is looking for an Office Coordinator to join their team located in Tempe, AZ.

Experience/Training:

• A High School Diploma or GED is required
• Business school, Associate’s degree or equivalent is a plus
• Microsoft Office Suite experience is required

Critical Skills:

• Proficient computer skills, including typing, Microsoft Office Suite, Prolog, Bluebeam
• Proficient in Outlook, organizing meetings, assigning tasks, working with distribution lists
• Clear written and verbal communication
• Organize and write procedures in a logical/methodical manner
• Ability to multitask and work on multiple projects simultaneously including manage priorities of multiple managers
• Consistently produces accurate work and has excellent attention to detail
• Work well in a team environment
• AR/AP skills, managing the release of payments to subs/vendors, assisting in creating of monthly bills to the owner, tracking cost, and other accounting duties as needed
• Proficient in document control and has the ability to assist in processing RFI’s and submittals
• Able to be resourceful and take initiative
• Maintains a friendly and courteous attitude, even under stressful situations
• Able to provide critical feedback in a manner that is conducive to employee growth

Duties, Responsibilities and Expectations: (other duties may be assigned to meet business needs)

• Politely welcomes and assists all visitors as they arrive at the corporate offices. Contacts employees to let them know the visitor has arrived.
• Promptly answers all incoming phone calls and promptly transfers calls to the appropriate person.
• Respectfully takes messages when requested.
• Uses best judgment and acts as a “gatekeeper” to screen solicitors who arrive in-person or call in to the office.
• Updates job lists in order to keep track of which office personnel are working on certain jobsites.
• Updates master phone list with phone extensions for new office hires and extension changes.
• Receives all incoming mail, packages, and plans. Ensures that all of the items are distributed to the correct recipient efficiently.
• Creates shipping labels and adds postage to outgoing mail. Coordinates the pick-up of all outgoing express packages and metered mail.
• Maintains mail room mailboxes for new & terminated employees.
• Ensures shipping and office supplies are well stocked and orders additional products when needed.
• Opens and closes the office at the beginning and end of each business day.
• Records and advises receipt of owner payments and other checks as received.
• Updates bid boards and purchase order logs and distributes purchase order books (as necessary).
• Reserve/coordinate conference rooms as requested.
• Assists all departments with various clerical needs.
• Coordinates with other departments such as Accounting, Human Resources, and Information Technology to support the local office.
• Organize orientation and training of new personnel
• Monitor and maintain office supplies inventory
• Committed to supporting Big-D’s policies and procedures
• Provide various administrative support to the office teams
• This is an in-office, M-F position

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

• Regularly required to sit, talk and/or hear.
• Regularly required to work with a computer
• Frequently required to use hands to manipulate, handle or feel.
• Occasionally required to reach with hands and arms, climb or balance, stand, stoop, kneel, crouch and/or crawl.
• Occasionally lift and/or move up to 20 pounds.
• Specific vision abilities include close vision, the ability to adjust focus, and color vision.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

• The noise level in the office work environment is usually quiet to moderate. In the field the noise level may be moderate to loud.
• Will be required to use personal protective equipment to prevent exposure to safety hazards when on job sites.

Benefits

• Free Medical & Dental Insurance premiums
• HSA (Health Savings Account) with employer contribution
• 401k with Match
• Mental Health Program
• Long-Term & Short-Term Disability
• Life Insurance
• Supplemental Benefits
• PTO & Holidays 

NOTE: All candidates are encouraged to apply, even though you may not fit all of the requirements.  Due to the high volume of applications received, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States. No outside recruiters at this time. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Big-D Construction. #LI-Onsite