Administrative Assistant

Job Title: Administrative Assistant – Donation Center

Job Type: Full-time, weekends may be required

Salary: $15.00 per hour (depending on experience) Benefits

Location: Main Office – Juan Tabo & Candelaria

Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to manage the front office of our Clothing Donation Center. This role requires a proactive individual to oversee office operations, handle administrative duties, and ensure efficient coordination of donation pick-ups and driver dispatching. The ideal candidate will be an excellent communicator, a skilled multitasker, and a reliable team leader who thrives in a dynamic environment.

Responsibilities:

• Manage front office operations, serving as the primary point of contact by answering phones and responding to emails professionally and efficiently.
• Schedule donation pick-ups and coordinate driver routes to ensure timely and efficient operations.
• Act as a dispatcher for drivers, communicating logistics effectively to ensure smooth daily operations.
• Perform key administrative duties, including data entry, writing reports, drafting memos, and maintaining accurate records.
• Operate and maintain office equipment such as copiers, fax machines, and computers.
• Assist with preparing and generating reports for management and logistics tracking.
• Organize and maintain files and documentation, ensuring compliance with company policies.
• Work collaboratively with team members to support the overall efficiency of the Donation Center.
• Provide leadership and guidance to office and warehouse staff, ensuring a cohesive and well-coordinated work environment.
• Occasionally assist in accepting and handling incoming donations at the drive-up door when needed.

Requirements:

• Prior experience in an administrative role within an office setting; warehouse or logistics experience preferred.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent customer service and communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office technology.
• Experience in truck dispatching, logistics coordination, and route planning is highly desirable.
• Strong attention to detail, problem-solving skills, and the ability to work independently.
• Supervisory experience preferred.
• Ability to lift 25-35 pounds regularly and move 50-75 pounds occasionally with assistance.
• Must pass a criminal background check and drug screening/physical.

Benefits:

• Competitive pay ranging from $15.00 per hour, based on experience.
• 401(k) with company match.
• Medical, dental, and vision insurance.
• Paid time off, including vacation and holidays.
• Paid training.
• Safety bonuses and performance-based raises.

Equal Opportunity Employer (ADA/EOE): We are committed to fostering a diverse and inclusive workplace. Applicants of all backgrounds are encouraged to apply.

Join our team and make a meaningful impact by ensuring the smooth and professional operation of our Clothing Donation Center!

Job Type: Full-time

Pay: From $15.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Are you available to be scheduled on the weekends as needed?
• Are there any days or times you are not available to work?
• How many years of Administrative experience do you have?
• This job will require physical labor, you will be assisting with the collection of donated items and in the sorting and storing of these items. Are you comfortable doing this kind of work?
• Do you have experience working in a physically demanding job?
• This job requires a pre employment drug screening and criminal background check, are you comfortable with these screenings?

Work Location: In person

Salary : $15