Purchasing Specialist

Position Summary

The Purchasing Specialist is responsible for managing the day-to-day purchasing activities of the organization, ensuring materials, products, and services are purchased at competitive prices while meeting quality, delivery, and operational requirements. This role requires strong supplier management, negotiation, analytical, and organizational skills, along with the ability to work effectively with internal departments and external vendors.

Key Responsibilities

• Manage the purchasing process from requisition through purchase order, delivery, and invoice resolution.
• Source and evaluate suppliers based on price, quality, service, lead time, and reliability.
• Request and analyze supplier quotations and negotiate pricing, payment terms, delivery schedules, and other commercial conditions.
• Create, issue, and maintain purchase orders accurately and in a timely manner.
• Monitor supplier performance and follow up on late, incomplete, or non-conforming deliveries.
• Maintain strong relationships with existing suppliers while identifying opportunities for new and alternative sources.
• Review inventory levels, forecasts, and business requirements to support appropriate purchasing decisions.
• Work closely with Operations, Production, Warehouse, Finance, and other departments to ensure purchasing requirements are met.
• Identify cost-saving opportunities and support continuous improvement initiatives.
• Maintain accurate purchasing records, supplier information, pricing, contracts, and documentation.
• Resolve purchasing, delivery, pricing, and invoice discrepancies with suppliers and internal stakeholders.
• Monitor market conditions and supplier pricing to identify potential risks and opportunities.
• Support supplier reviews, audits, and performance evaluations.
• Ensure purchasing activities comply with company policies, procedures, and applicable requirements.
• Prepare purchasing reports and provide management with updates on spending, supplier performance, outstanding orders, and cost-saving initiatives.

• 3–5 years of purchasing, procurement, buying, or supply-chain experience.
• Post-secondary education in Supply Chain Management, Business Administration, Procurement, or a related field is preferred.
• Strong negotiation and supplier-management skills.
• Excellent communication and relationship-building abilities.
• Strong analytical, problem-solving, and decision-making skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office, particularly Excel.
• Experience using an ERP or purchasing/inventory management system.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong understanding of purchasing processes, inventory management, and supplier performance.