What are the responsibilities and job description for the Environmental Services Office Coordinator Full Time Days position at BHS Baptist Healthcare System?
Summary Job Description: Full Time 40 weekly hours, day shift Job Summary: Functions as the Office Coordinator for the Environmental Services Department. Performs administrative duties for the EVS Director, EVS Managers and EVS Leads. Utilizes Word, Outlook, Excel skills, working independently without direct supervision. Also utilizes EPIC Grand Central Application (Bed Tracking), PeopleSoft, and MyTime (Time and Attendance). Demonstrates flexibility, initiative, good judgment, ability to prioritize workload, knowledge of internal and external customers, broad knowledge of Department and company policy and procedures. Provides courteous and professional greetings and handling of all phone calls to the Department and visitors that enter the EVS Department. Principal Duties and Responsibilities: The following is a summary of the major functions of this individual's job. He or she may perform other duties, both major and minor, which are not mentioned below, and specific functions may change from time to time. 1. Provides administrative support for department, routing calls/inquiries to appropriate parties; acts as a resource and facilitates response to any customer needs. 2. Processes phone calls/service requests/documents calls/ensures follow-up. 3. Monitors EPIC – EVS Command Center – Discharge Response. Acts as the main point of contact for all EVS Throughput functionality. 4. Maintain and edit payroll daily, submits bi-weekly for Director/Assistant Director Review and submission. Track and record employee attendance via Excel Spreadsheet, and alerts EVS Management Team when Progressive Counseling is required. 5. Effective in verbal and written communication with employees, patients, visitors and others. Documents and routes calls accurately, and ensures follow-up is satisfactory. 6. Retrieves and distributes mail for all EVS personnel. 7. Assist EVS employees, as needed. 8. Contact vendors as needed to provide services. 9. Maintains pest control and regulated medical waste (RMW) service logs. Maintains all RMW and hazardous waste manifests. 10. Maintains office supplies for EVS department, places supply orders when required. 11. Maintains employee training records, assist with New Employee Orientation. 12. Maintains employee bulletin boards, daily management board, and other visual communications throughout the department. 13. Coordinates and organizes employee meetings, training classes, and other events for all EVS Staff. 14. Any other duties as assigned. Minimum Education, Training and Experience Required: A. High School diploma or equivalent with business courses required. B. Two years’ experience in Customer Service related industry. C. Must be self-directed, able to manage time, and multiple tasks/projects. D. Must show competence in multiple computer applications, such as Word, and Excel. Experience with Office Equipment, such as a Copier, and Scanning Equipment. Work Experience Education If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now! Baptist Health is an Equal Employment Opportunity employer. Founded in 1924 in Louisville, Kentucky, Baptist Health is a full-spectrum health system dedicated to improving the health of the communities it serves. The Baptist Health family consists of 10 hospitals, employed and independent physicians, and more than 470 points of care, including outpatient facilities, physician practices and services, urgent care clinics, outpatient diagnostic and surgery centers, home care, fitness centers, and occupational medicine and physical therapy clinics. Baptist Health’s eight owned hospitals include more than 2,300 licensed beds in Corbin, Elizabethtown, La Grange, Lexington, Louisville, Paducah, Richmond and New Albany, Indiana. Baptist Health also operates two joint venture hospitals: the 410-bed Baptist Health Deaconess Madisonville in Madisonville, Kentucky with Deaconess Health System based in Evansville, Indiana, and the Baptist Health Rehabilitation Hospital, a 40-bed inpatient rehabilitation facility with Encompass Health, based in Birmingham, Alabama. Baptist Health employs more than 24,000 people in Kentucky and surrounding states. Baptist Health is the first health system in the U.S. to have all of its hospitals recognized by the American Nursing Credentialing Center with either a Magnet® or Pathway to Excellence® designation for nursing excellence. Baptist Health’s employed provider network, Baptist Health Medical Group, has more than 1,820 employed providers offering care in 78 specialties, including approximately 862 physicians and 958 advanced practice clinicians. Baptist Health’s physician network also includes more than 2,000 independent physicians. EEO Statement: Baptist Health is an Equal Employment Opportunity employer, and seeks to employ individuals without regard to race, color, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, religious or political beliefs, protected veteran status, employment status or any other protected class identified in any federal, state, or local law. Baptist Health specifically encourages minority, female, disabled, veteran and other candidates from diverse backgrounds to apply and strengthen our team. Please note that Baptist Health is a drug-free workplace and employment with Baptist Health is subject to post offer, pre-employment drug testing. NOTICE OF NONDISCRIMATION AND ACCESSIBILITY TO SERVICES Persons with hearing and speech impairments can contact Baptist Health facilities by using the Kentucky Relay Service, a toll-free telecommunication device for the deaf (TDD). For voice to TDD, call 800.648.6057. For TDD to voice, call 800.648.6056.
