What are the responsibilities and job description for the Construction Billing & Project Administrator position at BHI Coatings?
BHI Coatings is looking for a detail-oriented, highly organized Construction Billing & Project Administrator to keep our day-to-day operations running smoothly. This role is central to our job costing, invoicing, and front-office operations — you'll be the person who makes sure every job's time and materials are tracked accurately, every invoice goes out correctly, and every call gets answered.
We need someone who thrives on multitasking, doesn't let details slip, and can juggle phones, paperwork, and deadlines without missing a beat.
Responsibilities
- Enter and track time and materials (T&M) for each job, ensuring accuracy across all job files
- Maintain accurate, up-to-date timekeeping records for field and office staff
- Prepare and process customer invoicing in a timely manner
- Answer incoming calls, direct inquiries, and provide excellent customer service
- Enter and organize receipts, matching them to the correct jobs/accounts
- Maintain organized job files and administrative records
- Support day-to-day office operations and assist management with administrative tasks as needed
- Communicate with field crews to ensure job data is complete and accurate
Qualifications
- Highly detail-oriented with strong organizational skills
- Proven ability to multitask and manage competing priorities in a fast-paced environment
- Experience with time and materials tracking, job costing, or invoicing (construction/coatings/trades industry a plus)
- Comfortable with basic bookkeeping tasks (receipts, invoicing, data entry)
- Strong phone etiquette and communication skills
- Proficiency with office software (e.g., Microsoft Office, QuickBooks, or similar job-costing/accounting software)
- Reliable, self-motivated, and able to work independently as well as part of a team
- Prior office management in construction or administrative experience preferred
Pay: From $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $50,000