Office Secretary

Job Overview

We are seeking an EXPERIENCED dynamic and highly organized Office Secretary to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily activities and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. The ideal candidate is proactive, tech-savvy, bilingual (if applicable), and passionate about delivering top-tier administrative assistance. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant professional setting.

Duties

• Maintain organized filing systems, both digital and paper-based, ensuring easy access to confidential documents
• Contacting Insurance companies for prompt payment upon completion of emergency jobs completed
• Create invoices and work order for customers, following up with the completion of signed work orders
• Perform data entry tasks with accuracy using Microsoft Office applications and specialized software such as QuickBooks for bookkeeping purposes
• Support office management activities including scheduling appointments, coordinating meetings, and managing calendars
• Provide exceptional customer service by addressing inquiries via phone or email with clarity and courtesy
• Assist with clerical tasks such as proofreading documents, preparing reports, and managing correspondence
• Handle confidential information discreetly while maintaining organizational integrity
• Support personal assistant duties as needed, including travel arrangements or special project coordination

Experience

• Previous office experience in a fast-paced environment is highly preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy essential for daily tasks
• Experience with QuickBooks or similar bookkeeping software is a strong plus
• Strong organizational skills with the ability to multitask effectively and prioritize responsibilities
• Excellent phone communication skills coupled with proper phone etiquette
• Bilingual abilities are desirable to better serve diverse client needs
• Demonstrated clerical experience including data entry, filing, proofreading, and handling confidential information
• Customer service background that emphasizes clear communication and problem-solving skills
• Personal assistant or administrative support experience is advantageous for success in this role

Join us in creating a positive impact through efficient office management! We value energetic professionals who thrive on organization, communication, and delivering outstanding support. This is your chance to be an integral part of a dedicated team committed to excellence.

Pay: $20.00 - $40.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Life insurance
• Paid time off

Work Location: In person

Salary : $20 - $40