What are the responsibilities and job description for the Property Admin position at BGSF?
Job Description
Salary: $20.00 - $30.00 per hour
Expected hours: 40 per week
- Job Description Summary
- Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns.
- ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
- Schedule and coordinate meetings/special events, as requested
- Assist in lease administration activities, including tenant contacts and insurance information; generate reports
- Prepare and code invoices for Property Manager’s approval
- Ensure office is stocked with office supplies and other required items to maintain the office
- Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
- Track and file contracts and insurance certificates; maintain follow-up system for expirations
- Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders
- Maintain the property purchase order system
- Maintain lease and contract files, as well as other files located within the property management office
- Promote and foster positive relationships with tenants and clients and track service calls as required
- Assist with monthly and quarterly management reports as well as annual budget preparation
- Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval
- KEY COMPETENCIES
- 1. Communication Proficiency (oral and written)
- 2. Customer Focus (internal and external)
- 3. Organization Skills
- 4. Interpersonal Skills
- 5. Initiative
- 6. Multi-tasking
- IMPORTANT EDUCATION
- High school diploma/GED equivalent; Bachelor’s Degree required
- IMPORTANT EXPERIENCE
- Customer service experience required
- ADDITIONAL ELIGIBILITY QUALIFICATIONS
- Proficiency in Microsoft Office Suite and Yardi
- Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information
Salary: $20.00 - $30.00 per hour
Expected hours: 40 per week
Salary : $20 - $30
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