What are the responsibilities and job description for the Accounts Payable Specialist position at BGS Consulting?
Interim Accounts Payable Specialist
Position Overview:
Our client, a well-established construction and building materials company, is seeking an Interim Accounts Payable Specialist to support day-to-day AP operations. This individual will serve as a senior resource on the AP team, providing additional support and expertise while partnering closely with the existing Accounts Payable staff.
The ideal candidate will be detail-oriented, highly organized, and comfortable managing high-volume invoice processing in a fast-paced environment. Experience within construction, manufacturing, distribution, or similar operational industries is preferred.
Location: North Baltimore, MD (On-Site 2 – 5 Days per Week), Contract to hire
Key Responsibilities:
- Manage full-cycle accounts payable processing from invoice receipt through payment
- Review, code, and enter vendor invoices into QuickBooks
- Ensure invoices are accurately matched, approved, and processed in a timely manner
- Assist with weekly check runs, ACH payments, and vendor payment inquiries
- Reconcile vendor statements and investigate discrepancies
- Maintain vendor records and support vendor onboarding activities
- Work closely with operations and accounting teams to resolve invoice and payment issues
- Assist with month-end AP close activities and reporting
- Support process improvements and help maintain accurate AP documentation and records
- Serve as a knowledgeable AP resource and provide guidance to less experienced team members as needed
Qualifications:
- 3 years of Accounts Payable experience
- Strong understanding of full-cycle AP processes
- Experience working in QuickBooks preferred
- Experience in construction, manufacturing, building materials, distribution, or related industries preferred
- Strong attention to detail and organizational skills
- Ability to manage multiple priorities and meet deadlines
- Excellent communication and problem-solving skills
- Comfortable working in a fully on-site environment
Preferred Qualifications:
- High-volume invoice processing experience
- Experience working with subcontractors, vendors, and purchase orders
- Prior experience supporting process improvements within Accounts Payable
- Ability to work independently with minimal supervision