Project Manager

Role Overview‍

The Project Manager will lead end-to-end planning and execution of experiential campaigns and merchandise programs. This role requires a hybrid mindset—equal parts production, operations, client management, and creative problem-solving. You will ensure projects stay on schedule, on budget, and aligned with the creative vision, while maintaining exceptional communication with internal teams, external partners, and clients.

Responsibilities

Project & Production Management

• Manage full project lifecycle for experiential activations, pop-ups, installations, and merchandise initiatives—from kickoff to post-launch wrap-up.
• Build and maintain detailed project schedules, budgets, production calendars, and status documents.
• Oversee fabrication, logistics, vendor coordination, sampling, and quality control for experiential builds and merch production.
• Ensure all deliverables meet Beyond Studios’ quality standards and client expectations.

Client & Stakeholder Communication

• Serve as the primary point of contact for day-to-day client communication.
• Lead project kickoffs, weekly check-ins, milestone reviews, and approvals.
• Translate client goals into actionable project plans and ensure alignment across creative, production, and operations teams.

Cross-Functional Collaboration

• Partner with creative directors, designers, producers, and technicians to ensure seamless project execution.
• Coordinate with suppliers, manufacturers, logistics partners, and on-site staff for merchandise and event delivery.
• Work closely with leadership to forecast resourcing needs and project pipeline.

Budgeting & Financial Management

• Build and track project budgets, including material costs, fabrication, labor, shipping, and contingency.
• Provide accurate cost estimates, reconcile expenses, and support invoicing workflows.
• Identify efficiencies and propose solutions that maintain creative integrity while managing cost.

Project Optimization

• Conduct post-project evaluations to capture learnings and identify opportunities for future process improvements.
• Maintain organized project documentation and contribute to internal best practices.

Qualifications

Applicants are expected to have 3–6 years experience in project management within experiential, events, creative production, branded environments, or merchandise, including:

• Strong understanding of fabrication processes, production timelines, and supply chain considerations for both experiential builds and apparel/merch programs.
• Excellent communication, organizational, and multitasking skills.
• Proven ability to manage multiple projects simultaneously under tight deadlines.
• Experience working with vendors, fabrication shops, and merchandise manufacturers.
• Comfort with on-site production environments, including travel and occasional after-hours work during installs or activations.
• Proficiency in project management tools (Asana, Monday.com, Notion, etc.) and budgeting in Excel/Sheets.
• Ability to work collaboratively in a fast-paced, creative, entrepreneurial environment.

Bonus Skills

• Experience in creative agencies, production studios, or brand experience teams.
• Familiarity with CAD files, render review, print production, or technical drawings.
• Background in retail operations, pop-up shops, or product development.
• Passion for culture, design, and innovative consumer experiences.

Why Join Beyond Studios

• Opportunity to shape high-profile experiential moments and custom merch for leading brands.
• Creative, collaborative studio culture where your ideas directly influence the final product.
• Diverse project work spanning pop-ups, immersive installations, apparel programs, interactive brand experiences, and more.
• Growth opportunities as the studio expands its experiential and merch capabilities.