Shipping Assistant

Shipping Assistant

Job Description

Department: Shipping & Receiving 

Job Status: Full-Time

FLSA Status: Hourly, Non-Exempt

Reports To: Shipping Manager

Location: Ponca City, OK

Amount of Travel Required: none

Work Schedule: Monday - Friday, 5:30 a.m. – 4 p.m.

Positions Supervised: N/A

POSITION SUMMARY: 

The Shipping Assistant is responsible for supporting daily shipping operations by verifying shipping documentation, preparing and packaging materials for shipment, and ensuring the safe and efficient movement of parts throughout the facility. This role works closely with supervisors and team members while developing knowledge of shipping processes and procedures.

ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "may")

• Checks bills of lading for accuracy, including serial numbers, job order numbers, addresses, and weights.
• Moves parts and materials throughout the shop to appropriate locations.
• Operates forklifts, hoists, cherry pickers, and other lifting equipment as required.
• Builds crates and boxes for domestic and overseas shipments.
• Prepares parts for shipment using dipping, wrapping, and spraying for rust prevention.
• Loads trucks and secures loads properly for transport.
• Maintains consistent quality and productivity standards in packaging and shipping tasks.
• Receives and verifies parts from outside vendors, ensuring proper documentation.
• Moves parts into inventory and ensures proper stock placement.
• Monitors equipment usage and ensures forklifts and trucks receive routine maintenance.
• Demonstrates ability to work independently with minimal supervision.
• Performs other related duties as assigned to assist with successful operations and business continuity.

POSITION REQUIREMENTS

• Successfully passes all applicable general pre employment testing including but not limited to: background check, pre employment drug screening, pre employment fit tests, pre employment aptitude and/or competency assessment(s).
• Proficiency in spoken English language.
• Valid U.S. Driver’s License required. Employment is contingent upon meeting company driving standards, including an acceptable Motor Vehicle Record (MVR) in accordance with Company policy. 
• Requires regular, predictable, and in person attendance in a manufacturing environment.

EDUCATION/EXPERIENCE LEVEL

• U.S. High school diploma or GED required.
• 3 or more years of relevant experience or equivalent combination of education and experience, preferably in a manufacturing or shipping environment.
• Lean Manufacturing experience preferred.
• Proficiency in Microsoft Office Suite Tools (Word, Excel, Outlook, Teams, PowerPoint), with emphasis on Excel.

QUALIFICATIONS, SKILLS, COMPETENCIES, AND ABILITIES

•  Strong attention to detail and accuracy.
•  Effective communication skills (speaking, writing, and listening).
• Ability to work in a fast paced, high demand environment.
• Ability to operate or learn to operate material handling equipment
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Commitment to safety, quality, and efficiency.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Daily required to walk, sit, climb, bend, reach and squat/kneel. The employee may sit for prolonged periods at a desk while typing on a computer, whether in a corporate office or jobsite such as the manufacturing facility. Work environment includes exposure to hazardous materials, operating conditions, audio up to 85 dB and inclement weather, including typical and atypical outdoor elements and extreme cold and hot weather temperatures. Given these conditions, employees are required to wear company mandated and issued personal protective equipment (PPE) and must strictly adhere to all safety policies. Individuals are regularly required to lift heavy objects; therefore, they must be able to lift 49 lbs. independently and 50 100 lbs. with a team lift. 

Work hours may include early morning, late evenings, and weekends, depending on job demands.

AAP/EEO STATEMENT

The Company is committed to the cause of equal employment opportunity for all employees and applicants, thus abiding by all applicable state and federal laws. Our practices regarding employment, job promotion, compensation, training, and termination do not discriminate on the basis of race, color, religious creed, age, sex, national origin, veteran's status, disability, pregnancy, genetic information, or any other legally protected status. It is expected that all employees, both management and staff, will fully support these nondiscriminatory policies.

*All field and shop employees and potential employees performing or assuming roles that require exposure to industrial activities, including, but not limited to, roles in shop or field operations environments, must be able to effectively communicate and comprehend the English language. This provision does not purport to require employees to always speak only English in the workplace or otherwise prevent employees from speaking non-English languages, provided that such employees are able to effectively communicate and comprehend English to satisfy the company’s expectations and business objectives.

English comprehension is necessary to ensure employees:

• Understand all health and safety communications.
• Possess a sufficient level of relevant equipment knowledge.
• Comprehend verbal and written communications from the company and other employees.
• Comprehend all operational and safety procedures.
• Understand alerts and emergency notifications, including Responses to Alerts, Warnings and Emergencies.
• Understand the contents of announcements and/or radio communications.
• Are able to effectively and independently communicate with customers, supervisors, and colleagues.
• Are able to prevent workplace accidents and/or injuries through effective communication.

The company has reviewed this job description to ensure essential functions and duties have been included. It is not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities. 

Last Revised 05/2026