What are the responsibilities and job description for the Real Estate Transaction Coordinator position at Better Homes and Gardens Real Estate Star Homes?
Company Description Better Homes and Gardens® Real Estate Star Homes is part of a nationally recognized lifestyle brand trusted by generations of homeowners. The company combines the name recognition of Better Homes & Gardens® with local real estate expertise in Illinois and Wisconsin. Agents at Star Homes focus on delivering knowledgeable, responsive service before, during, and after each transaction. With offices in Grayslake and McHenry, the team provides local market insight supported by broad brand exposure. Star Homes is committed to helping clients make their houses feel like home through personalized guidance and trusted advice.
Role Description The Real Estate Transaction Coordinator is a part-time, on-site role based in Grayslake, IL. This role is responsible for managing real estate transactions from contract to closing, ensuring all documents are accurate, complete, and submitted on time. Day-to-day tasks include tracking key deadlines, tracking inspections and appraisals, and communicating with clients, agents, lenders, attorneys, and title companies. The Transaction Coordinator will maintain organized transaction files, update CRM and brokerage systems, and manage necessary paperwork in compliance with brokerage and state requirements. This role also supports agents with status updates, and follow-up to help deliver a smooth, professional experience for all parties.
Qualifications
- Strong administrative and organizational skills, including document management, deadline tracking, and attention to detail.
- Effective communication and customer service abilities, with a professional, calm, and respectful approach to clients and partners.
- Proficiency with office software and real estate tools (e.g., email, spreadsheets, CRM systems, e-signature platforms); ability to learn new systems quickly.
- Knowledge of real estate transaction processes, contracts, and compliance requirements in Illinois (and Wisconsin a plus).
- Ability to prioritize multiple transactions, work independently on-site, and maintain confidentiality of sensitive information.
- Previous experience in real estate, title, mortgage, or legal office support preferred.
- High school diploma or equivalent required; additional coursework or certifications in real estate or office administration are an advantage.