What are the responsibilities and job description for the Bilingual Real Estate Secretary 5+ yrs Of Experience position at Better Homes and Gardens Elite Real Estate?
Job Title: Senior Real Estate Assistant / Transaction Coordinator (Full-Time)
Our growing real estate office is seeking a highly experienced, detail-oriented Real Estate Assistant / Transaction Coordinator to support daily operations, manage transactions, and work directly with clients and leads. This is a key role requiring strong organization, communication, and real estate industry expertise.
Responsibilities include, but are not limited to:
- Manage and oversee all aspects of buyer and seller transactions from initial contact through closing
- Coordinate and maintain a pipeline of new and existing clients, including online leads and lead providers
- Conduct outbound follow-up and cold calling on online and inbound leads
- Provide exceptional client communication, serving as a primary point of contact throughout the transaction
- Prepare and manage listing materials, including:
- Pre-listing presentations
- Listing agreements
- Seller disclosures
- Comparative Market Analyses (CMAs)
- Input, track, and maintain accurate data in CRM, MLS, and transaction management systems
- Submit and monitor all required documentation for broker and office compliance
- Coordinate with agents, clients, lenders, title companies, attorneys, and inspectors
- Manage and update GSMLS and Simplicity Forms
- Support marketing initiatives, including:
- Social media marketing (Facebook, Instagram, TikTok)
- Google Ads and online lead platforms
- Maintain strict attention to deadlines, file accuracy, and follow-through
Qualifications & Requirements:
- 5–10 years of experience in the real estate industry (required)
- Prior experience as a Real Estate Assistant, Transaction Coordinator, or similar role
- Bilingual (Spanish / English) – Preferred
- Proven experience handling client-facing responsibilities and lead follow-up
- Strong organizational, time-management, and multitasking skills
- Excellent verbal and written communication skills
- Proficiency with GSMLS, Simplicity Forms, CRM systems, and transaction management platforms
- Advanced working knowledge of Microsoft Word, Excel, and Google Workspace
- Professional, proactive, and detail-oriented mindset
Job Type: Full-time
Pay: $25.00 - $27.00 per hour
Work Location: In person
Salary : $25 - $27