Executive Assistant to CDO and Project Coordinator

At Bethany Christian Services, we believe families provide the strongest foundation for care and connection. That's why we focus on strengthening and empowering families, always advocating for family-centered solutions to keep children safe. Our work began in 1944 with the care of a single child. Today, inspired by our faith, our aim is to demonstrate the love and compassion of Jesus in our services for children, youth, and families. Working at Bethany means joining a team of nearly 2,000 dedicated professionals with diverse skills, serving communities across the country. Together, we�re united in our mission and these shared values: we�re motivated by our faith, we support one another, we champion justice, we pursue excellence, and we�re in it for the long haul. As an Executive Assistant to Chief Development Officer (CDO) and Project Coordinator, you will be primarily responsible for ensuring the smooth and efficient administrative operations for the executive. This individual will provide support by scheduling events, managing the executive's calendar ensuring top notch time management.� This individual will also have responsibility to coordinate project milestones to ensure timely completion that includes a time-bound tracking system for all projects. The Executive Assistant to CDO and Project Coordinator will need to be highly organized, adaptable, and able to prioritize tasks while working independently. The ability to motivate others and keep them on task in a positive and encouraging manner is also a must-have skill in this position.This position is expected to function effectively with moderate supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements.ESSENTIAL JOB RESPONSIBILITIES:Provide administrative support to the CDO, to include research, expense reporting, calendar management, communication, project outlines, meeting scheduling and agenda development, as needed;May provide support to other members of the operation team, as needed;Collaborate effectively across the Donor Engagement Department and other corporate departments, as needed;Serve as an active member and attend applicable team building meetings and other interactive sessions, as requested;Coordinate and maintain a schedule of appointments, and arrange conferences, interviews, and meetings, as requested;Plan and book executive travel;May be required to perform basic bookkeeping and accounting functions, including but not limited to budget management and purchase card reconciliation;�Draft correspondence and/or transcribe meeting notes;Proofread and edit correspondence, as requested;Maintain a time-bound tracking system for all projects;Submit and reconcile credit card charges and invoices for the department on a monthly basis in alignment with the budget;Assist with the development of departmental processes, policies and procedures to ensure consistency and efficiency;Represent Bethany, and its core values, in all forms of communication; May be required or asked to participate in a Bethany sponsored event;Complete other duties as assigned