What are the responsibilities and job description for the Accounting Analyst position at Betances Health Center?
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Purchase all supplies for the Health Center network, including office, medical, maintenance and furniture.
- Maintain inventory supplies in-house at designated locations.
- Resolve discrepancies between purchase orders, receipts and invoices with vendors.
- Manage vendors, negotiate rates and obtain bids when necessary.
- Track and control inventory levels for all supplies within FundEZ and on spreadsheets.
- Alert the Budget and Finance Manager and or Nurse Manager when supplies are low.
- Ensure purchases are aligned with budgetary constraints, company, Federal and State/City policies, and quality standards with all necessary documentation.
- Prepare purchase orders through FundEZ.
- Prepare reports for management.
- Develop and implement process improvement purchasing through best practice to enhance efficiency within the management.
- Record all invoices in the accounting system in a manner that allows for easy management reports and group vouchering.
- Ensure all supporting documents are securely filed for easy access when necessary.
- Prepare quarterly vouchers for the CFO’s review, approval and submission to DASNY.
- Track all payments from the State, verify accuracy, review and discuss disallowances, if any
- Perform other duties as directed by your supervisor or designee.