Creative Project Coordinator

Company Overview

Betallic L.L.C., founded in 1983, is a family-owned company and a global leader in the manufacturing of balloons, renowned for innovation and quality. With a commitment to excellence, we have established ourselves as one of the world’s foremost balloon manufacturers. Dedicated to pushing the boundaries of creativity and design in the balloon industry, Betallic L.L.C. takes pride in producing high-quality balloons that add joy and excitement to celebrations worldwide. Our legacy, built on innovation and customer satisfaction, continues to set the standard for superiority in the world of balloons. As the exclusive U.S. distributor of the highest quality latex balloons in the world (Sempertex), Betallic L.L.C. is also proud of its cutting-edge foil balloons, which exist for life’s most special moments whether welcoming a newborn or celebrating a family holiday, bringing joy everywhere and every day.

Role Overview

The Creative Project Coordinator will serve as a key contributor in our Creative department, primarily coordinating project workflows, timelines, stakeholders and execution (≈70%) while managing a portfolio of design and visual projects (≈30%). You’ll bridge creative production and project operations to ensure that visual assets, campaigns and design deliverables align with our brand, manufacturing schedule and Go-To-Market initiatives.

Key Responsibilities

Bilingual (English/Spanish) applicants are highly encouraged to apply!

Project Coordination (~70%)

• Manage project planning, timelines, milestones and deliverables across the art/creative department.

• Serve as point-of-contact for internal stakeholders (marketing, manufacturing, sales, product development) and external vendors/partners to align creative efforts with business objectives.

• Track and report project status, roadblocks and next steps; maintain project documentation, task lists, calendars and workflow tools.

• Prioritize multiple concurrent projects, ensuring on-time, on-budget, high-quality deliverables.

• Lead a weekly Creative Services “stand up” meeting to review active projects, upcoming deliverables, and identify areas where team members may need additional support

• Facilitate hand-offs between design, pre-press/production, manufacturing and marketing teams.

• Ensure design production meets brand and product strategy, as well as seasonal demands and product launch schedules (important in a company with large seasonal volume like Betallic).

• Assist with coordination of creative briefs, approval processes and implementation of visual assets across channels (print, packaging, digital, trade-show materials).

• Liaise with manufacturing/operations as needed to sync design timelines with production schedules.

Graphic / Art Department Work (~30%)

• Assist in creation or revision of visual design assets: packaging graphics, collateral, trade-show signage, digital banners, product photography overlays, concept mock-ups.

• Work with Adobe Creative Suite (Illustrator, InDesign, Photoshop) to support the creative team; ensure file preparation meets production/manufacturing standards.

• Maintain and organize design asset libraries, version control, and brand consistency across all visual materials.

• Support design reviews and quality-checks (color accuracy, artwork specification, production-ready files).

• Assist in adapting visual assets for multiple formats and use-cases (e.g., digital, print packaging, online catalogue, point-of-sale).

Qualifications & Skills

• 3-5 years of professional experience coordinating creative or art/graphic-design projects (or equivalent).

• Demonstrated ability to manage multiple projects and stakeholders concurrently in a fast-paced manufacturing/creative environment.

• Solid understanding of graphic design workflows and production (package printing, dielines, digital asset specs) — while not necessarily leading full design projects, you’ll have enough fluency.

• Strong proficiency with Adobe Creative Suite (Illustrator, InDesign, Photoshop) and print/digital file preparation best practices.

• Excellent organizational and communication skills — both verbal and written.

• Experience with project management tools (e.g., Asana, Trello, Monday.com) is a plus.

• Capacity to work independently and within a team; proactive mindset, strong attention to detail, good problem-solving skills.

• Familiarity or interest in the party/celebration product industry, seasonal product launch cycles, manufacturing context is a plus.

• Bachelor’s degree preferred (in graphic design, communications, project management, or related field) but equivalent experience considered.

What We Offer

• Competitive salary and benefits package (health, dental, vision, life insurance, 401K plan)

• Paid vacation/choice time off paid holidays

• Opportunity to work in a creative, innovation-driven manufacturing environment where design meets production

• Collaborative, family-owned company culture with global product impact

Reporting & Metrics

• You will report to the Creative Manager (or equivalent).

• Key performance metrics: on-time delivery of creative assets, number of projects completed on schedule, stakeholder satisfaction, quality of design deliverables and adherence to brand standards.

• Secondary design metrics might include asset reuse/repurposing efficiency, design turnaround time, number of assets developed for seasonal product launches.

Adaptations & Notes for Betallic Context

Given Betallic’s seasonal and product‐launch driven business (balloons/celebration products), you should highlight:

• Experience working with seasonal product launch cycles and coordinating design/production cadence.

If you are interested in applying for this position, please send your resume to our Human resources Department at hr@betallic.com.

Betallic L.L.C. values diversity and is dedicated to fostering an inclusive workplace environment for all employees, affirming our commitment as an equal opportunity employer. We do not discriminate on the basis of race, religion, sex, national origin, gender, sexual orientation, age, disability, veteran status, or any other legally protected status.

Pay: $50,000.00 per year

Work Location: In person

Salary : $50,000