Buyer - Supply Chain

Company Overview: Best Promotions, an HPG Brands company, is a leading decorator and supplier of a wide variety of advertising specialty products to the promotional products industry.

Work Location: This is a full-time, onsite position based at our facility. Employees are expected to work onsite during regular business hours; remote or hybrid work arrangements are not available for this role.

Position Summary: The Buyer is responsible for executing procurement activities to support uninterrupted operations and inventory availability. This role involves reviewing MRP data to accurately plan and place purchase orders with domestic and international suppliers, while actively monitoring order status to ensure on-time delivery. This position ensures accurate order processing and financial alignment. This role also contributes to continuous improvement initiatives aimed at enhancing procurement efficiency, supplier performance, and overall supply chain effectiveness.

Key Responsibilities:
The key responsibilities or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position.

• Review Material Requirements Planning (MRP) data in collaboration with the Supply Chain Manager to determine weekly procurement needs for assigned suppliers.
• Generate and issue purchase orders (POs) to domestic and international suppliers to ensure timely replenishment of inventory.
• Monitor purchase order reports on a routine basis to track order status, identify risks, and ensure on-time delivery of materials.
• May be asked to schedule transportation of goods from factories to Best Promotions.
• Communicate with suppliers to obtain regular updates on open orders, maintaining accurate shipment records and delivery dates within the system.
• Proactively expedite or adjust delivery schedules to align with production demands and changing operational priorities.
• Partner with Receiving and Accounting teams to ensure accurate and timely processing of goods receipts and supplier invoices.
• Address and resolve supplier quality issues by coordinating corrective actions, returns, or compensation as necessary.
• Identify process improvement opportunities within procurement activities and support implementation of efficiency initiatives.
• Support additional duties, cross-functional initiatives, and special projects as assigned.

Required Qualifications:

Education and Experience: or any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the key responsibilities of the job.

• Minimum 3 years of procurement or purchasing experience.
• Proficiency with MS Excel, MS Word, and MRP systems.
• Exceptional attention to detail and accuracy.
• Proactive approach to issue resolution.
• Formal education degree or equivalent work experience.
• Strong analytical and problem‑solving skills.
• Demonstrated integrity, creativity, and adaptability.
• Ability to work effectively in a fast‑paced environment and collaborate with all levels of the organization.

Physical and Mental Requirements
The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions and responsibilities.

Physical Skills:

• Ability to lift up to 20 lbs and occasionally up to 35 lbs.
• Stand for long periods of time
• Bend, twist, reach, push, pull, climb ladders/stairs, and work at heights.
• Work in confined or lying positions and with hands above head.
• Ability to read detailed drawings and small print schematics.
• Willingness to work overtime and respond to on-call requests as needed.

This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer, as needs of the employer and requirements of the job change.

EEO Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.