Payroll & Benefits Administrator (On-site)

Position Summary

The Payroll and Benefits Administrator is responsible for managing and processing employee payroll and administering company benefits programs. This role ensures compliance with applicable laws and regulations, maintains accurate records, and provides responsive support to employees regarding pay and benefits-related inquiries.

Key Responsibilities:

Payroll Administration

• Process bi-weekly/monthly payroll accurately and on time
• Maintain payroll records, including salaries, wages, bonuses, and deductions
• Ensure compliance with federal, state, and local payroll regulations
• Calculate and process overtime, commissions, and adjustments
• Handle payroll tax filings, garnishments, and benefit deductions
• Reconcile payroll reports and resolve discrepancies
• Prepare year-end payroll activities (e.g., W-2s, tax reporting)

Benefits Administration

• Administer employee benefits programs (health, dental, vision, retirement, etc.)
• Manage benefits enrollment, changes, and terminations
• Serve as the point of contact for employee benefits inquiries
• Coordinate open enrollment processes and communications
• Work with benefit vendors and brokers to resolve issues and ensure service quality
• Monitor benefits eligibility and compliance (e.g., COBRA, ACA)
• Maintain accurate benefits records in HRIS systems

Compliance & Reporting

• Ensure adherence to labor laws, tax regulations, and company policies
• Maintain confidentiality of payroll and employee information
• Generate payroll and benefits reports for management
• Assist with audits (internal or external)
• Stay updated on legislative changes impacting payroll and benefits

Employee Support

• Respond to employee questions about pay, deductions, and benefits
• Provide guidance on benefits programs and enrollment options
• Assist with onboarding and offboarding payroll/benefits processes

Requirements:

Education & Experience

Bachelor’s degree in Human Resources, Accounting, Finance, or related field (preferred)

2–5 years of payroll and/or benefits administration experience

Experience with payroll systems (e.g., Paylocity, ADP, Paychex, Workday)

Familiarity with HRIS platforms

Skills & Competencies

Strong attention to detail and accuracy

Knowledge of payroll laws and benefits regulations

Excellent organizational and time management skills

Strong communication and customer service skills

Ability to handle confidential information with discretion

Proficiency in Microsoft Excel and office applications

Preferred Certifications

Paylocity experience

Certified Payroll Professional (CPP)

Professional in Human Resources (PHR) or SHRM-CP