What are the responsibilities and job description for the Administrative Assistant position at BERTLING LOGISTICS?
Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This role is essential in ensuring the smooth operation of daily office functions, providing exceptional support to finance, operations and executive management. The ideal candidate will be energetic, detail-oriented, and possess a proactive attitude. You will manage a variety of administrative tasks, handle communications and maintain an efficient office environment. If you thrive in a fast-paced setting and enjoy helping others stay organized and supported, this position is perfect for you!
Duties
- Supplier invoice entry to BLU freight forwarding system
- Follow up with operators for invoice approvals as needed
- Processing of air waybills for semi-monthly CASS settlements
- Expense report processing
- Organization chart preparation and updates
- Point of contact for the Approved Supplier Feature in freight forwarding system
- Office supplies purchasing and coordination
- Other office duties as needed
Skills
- Proven experience in office administration or clerical roles with strong organizational skills
- Excellent computer skills including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), data entry and general computer literacy
- Bilingual abilities are a plus to effectively communicate with diverse suppliers, clients and team members
- Some accounting education or prior experience very helpful
- Typing speed of at least 60 words per minute with high accuracy for effective data entry
- Attention to detail for proofreading documents and maintaining accurate records
- Excellent time management skills to handle multiple responsibilities simultaneously while meeting deadlines
Join us in creating an energetic workplace where your organizational talents make a real difference! We value proactive individuals who bring enthusiasm and professionalism to every task. This position offers an opportunity to develop your skills further while supporting a vibrant team dedicated to excellence.
Job Type: Full-time
Pay: $21.00 - $24.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $21 - $24