Administrative Assistant

OVERVIEW

The Administrative Assistant plays a crucial role in supporting executives and ensuring their professional and personal lives run smoothly. This role combines traditional administrative assistant responsibilities with concierge services, focusing on providing high-level support for the executives and enhancing the overall experience for all associates. This individual is responsible for creating a positive and inviting atmosphere in the lobby of the establishment. The role involves greeting and assisting guests, providing information, and offering various concierge services.

RESPONSIBILITIES

Administrative Support:

• Manage and maintain the executive's schedule, appointments, and travel arrangements.
• Coordinate and organize meetings, events, and conferences.
• Handle correspondence, emails, and phone calls on behalf of the executive.

Concierge Services:

• Operates as the face of the agency. First to engage all incoming guests.
• Coordinate deliveries, packages, and messages.
• Ensure lobby/reception areas are tidy and presentable.

Travel Coordination:

• Plan and organize Agency domestic and international travel arrangements, including flights, accommodations, and transportation.
• Ensure travel itineraries are well-organized and meet the individual’s preferences.

Information Management:

• Maintain and organize files, records, and other documents for easy retrieval.
• Conduct research and compile information as needed.

Communication and Relationship Management:

• Serve as a point of contact between the executive and internal/external stakeholders.
• Build and maintain relationships with key contacts, clients, and associates.

Problem Solving:

• Anticipate potential issues and proactively address them.
• Resolve problems and challenges that may arise in the executive's professional and personal life.

REQUIREMENTS

• Proven experience as an administrative assistant, personal assistant, or in a similar support role is typically required.
• Strong organizational and administrative skills are crucial.
• Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint) and other relevant tools.
• Excellent verbal and written communication skills are essential.
• High level of discretion and ability to handle confidential information with sensitivity.
• Effective time management skills to handle multiple tasks and prioritize responsibilities.
• Flexibility and adaptability to work in a dynamic and fast-paced environment.
• Familiarity with technology tools and software used for scheduling, communication, and information management.

ABOUT BR

At Bernstein-Rein, we believe retail intelligence comes from consumer insights, a true brand purpose, and a half a century of unrivaled experience. Our Retailigent® approach leverages consumer and B2B expertise to uncover insights and craft brand purposes that transform dreamers into disruptors. BR's core mission has remained the same since 1964: To impact the future of retail.

If you’re up for the challenge and want to join a team committed to accelerating our client’s growth, then we encourage you to apply!

Bernstein-Rein is an Equal Opportunity Employer