Marketing Events Specialist

Job Description

Job Title: Marketing Events Specialist

Type: Temp (possible perm)

Pay Rate: $30–$33/hr

Work Hours: 40 hours/week

Start Date: ASAP

Length of Assignment: 3/26/2025 with possibility of extension

Location: New York, NY (Hybrid: 3 days onsite, 2 days WFH — days may vary)

Note: Some weekend support may be required (still within 40 hours)

Key Responsibilities

Event Execution Support

• Coordinate logistics for North America events (shipping, freight, tracking, timelines, run-of-show updates)
• Manage vendor communication for installs, tear-downs, printing, and on-site needs
• Oversee asset ordering, inventory tracking, replenishment, and post-event returns
• Build and maintain event checklists, packing lists, and production trackers
• Support travel logistics (flights, hotels, per diem coordination) when needed
• Handle credential requests, forms, insurance certificates, and compliance submissions
• Provide on-site support: setup, breakdown, booth upkeep, product display refresh, badge pickup
• Process all invoices, POs, coding, and budget tracking related to events

Administrative & Operational Support

• Maintain event calendars, timelines, and deliverables
• Manage cross-functional updates (event status, shipping updates, asset delivery confirmations)
• Maintain tracking documents for events, seeding, print, and account needs
• Quality-check all deliverables before distribution
• Handle recurring operational tasks that keep the team organized

Event Marketing Support

• Execute asset delivery (cropping, resizing, uploading, distributing to partners)
• Maintain the asset hub so partners always have current materials
• Track partner requests and provide status updates
• Support production of in-store print materials (quotes, print orders, specs, approvals)
• Update sell-in decks, product sheets, and one-pagers
• Pull basic reporting (sell-through snapshots, placement logs, activation recaps)
• Coordinate retail window installs and in-store event support with vendors and store teams

Minimum Requirements

• Experience supporting events or marketing operations in a fast-paced environment
• Strong project management across timelines, logistics, vendors, and tracking documents
• Highly reliable and accountable; able to meet deadlines independently
• Clear communicator with ability to manage multiple stakeholders
• Proficiency in Excel/Sheets, PowerPoint, shipping platforms, and asset management tools

Preferred Qualifications

• Comfortable working onsite at events; proactive problem-solver
• Detail-oriented with strong quality control on assets and print materials
• Experience with creative routing, production timelines, and light design edits
• Ability to anticipate needs and manage priorities independently

Required Experience

• 2 years of relevant experience