What are the responsibilities and job description for the Accounting Specialist position at Bernard Nickels & Associates?
Accounting Specialist – Warren, MI
Location: Warren, MI 48089
Schedule: Monday–Friday, 9:00 AM–5:00 PM
Start Date: ASAP, 3 Month Contract with possibility of extension
Workplace: Onsite
Position Overview
We are seeking an experienced Accounting Specialist to support the Finance Manager with day-to-day accounting activities, invoice processing, reconciliations, financial documentation, and month-end close responsibilities.
The ideal candidate will have 2–5 years of accounting experience, a strong understanding of GAAP, and experience working with QuickBooks and Excel. An understanding of the accrual process is preferred.
Responsibilities
- Verify, allocate, post, and reconcile accounting transactions
- Identify and reconcile financial discrepancies by collecting and analyzing financial data
- Review and process PeopleSoft Quick Invoices against receiving documentation
- Prepare financial packages containing invoices, timesheets, bid packages, and supporting documentation
- Follow up with internal stakeholders to resolve billing and invoice questions
- Complete monthly reconciliations of transportation and hauler invoices
- Build and maintain accurate records of receipts and supporting documentation
- Maintain organized documentation for financial projects
- Assist with PeopleSoft accounting transactions
- Support monthly close activities and maintain close timelines to meet reporting deadlines
- Manage multiple priorities and deadlines in a fast-paced environment
- Participate in and manage assigned accounting and finance projects
Qualifications
- Associate degree required
- Bachelor’s degree in Accounting or Finance preferred
- 2–5 years of accounting experience required
- Strong knowledge of Generally Accepted Accounting Principles (GAAP)
- Understanding of accrual accounting preferred
- Experience with QuickBooks Online or QuickBooks Enterprise
- Experience with PeopleSoft is a plus
- Intermediate Microsoft Excel skills, including PivotTables and VLOOKUPs
- Familiarity with inventory management
- Experience with financial modeling and report generation
- Strong analytical and problem-solving skills
- Excellent attention to detail
- Strong written and verbal communication skills
- Ability to work independently and collaboratively while managing shifting priorities
Candidates must be able to complete standard criminal background, drug, education, and employment screenings.
Interview Process: Resume review followed by a potential Microsoft Teams or onsite interview.