Event Coordinator Senior

Event Coordinator Senior Parks, Recreation & Open Space 415 SILVER AVE SW $54,018.00 - $85,363.00 12/30/2025 The Events Coordinator Senior supports County departments in planning and facilitating special events, including grand openings, public meetings, groundbreakings, ribbon cuttings, dedications, concerts, and community initiatives. This role coordinates cultural, historical, tourism, and cleanup events. Responsibilities include recruiting and managing vendors—such as food trucks, artisans, entertainers, and growers—while ensuring compliance with permits, licensing, and insurance requirements. Maintains a vendor database and supports event programming across County facilities.

• Plan, develop, coordinate, and oversee County sports events, leagues, and fitness programs; recommend new offerings and improvements to existing programs.
• Train section staff on the principles and history of sports and fitness, including league scheduling, tournament brackets, and tournament operations.
• Maintain the master schedule for PROS outdoor facility use and monitor related facility use agreements.
• Serve on the Bernalillo County Youth Sports Commission, which reports to the Board of County Commissioners.
• Serve and support the Bernalillo County Special Event Review Committee; act as liaison for public/private functions to ensure all elements of the event are planned and executed.
• Serve as lead coordinator on special projects and events at County facilities. Recruit and manage event vendors; review permits, licenses, and insurance for compliance with County and state regulations.
• Work on-site during events to coordinate set-up, logistics, load-in, cleanup, and tear-down; conduct post-event evaluations to improve future events.
• Create and distribute public information about programs, facilities, and activities. Meet with neighborhood associations, teams, and officials as assigned.
• Consult with departments regarding event planning, including budgeting, historical background, and goals.
• Supervise and provide consultative or project leadership on assigned special event projects as needed.
• Build and maintain partnerships with outside organizations to support new and ongoing programming.
• Attend other events for outreach, networking, and research on trends in sports and event programming.
• Verify and approve contractual payroll based on league game reports from field and gym supervisors.
• Prepare and present monthly departmental reports.
• Work evenings and weekends as required.
• Handle sensitive or confidential records, plans, documents, or decisions while maintaining confidentiality.
• Duties listed are representative; individual positions may not include all duties listed. Allocation of duties is based on time spent performing each function.

• Bachelor’s degree in Marketing, Communications, Public Relations, Public Administration, Business Administration, or a related field.
• Two (2) years of related work experience as a special event coordinator.

• Any equivalent combination of related education and/or experience may be considered for the above requirements.

SUPPLEMENTAL INFORMATION

• Complete a post-offer medical examination and background investigation.
• Comply with all County safety guidelines.
• This position is considered safety-sensitive. Employment is subject to pre-employment and random drug testing in accordance with applicable federal and state regulations.
• Complete all required FEMA training(s) as assigned to the position.
• Complete mandatory supervisor training, if applicable.
• Possess a valid New Mexico driver’s license by the employment start date and maintain it throughout employment.

• Most essential duties are performed indoors in a climate-controlled environment.
• Primary work surfaces include carpeted or tiled flooring.
• Work is performed independently, with a team, or with large groups depending on the assignment.
• Position may require working evenings and weekends.
• Outdoor work may be required year-round, in varying weather conditions.
• Position may involve standing or walking for up to 16 hours during event production.

• Equipment typically used in the performance of office duties includes telephone, computer, printer, and copy machine.
• Various types of paperwork and forms are handled in the performance of duties.