Project Billing Specialist

Description

About Berkshire Systems Group, Inc.

Berkshire Systems Group, Inc. is a leading systems integration company with over 40 years of experience specializing in fire safety, security, and communication solutions for commercial, industrial, and government clients. Recognized as a Best Place to Work in PA (2022–2025), we take pride in our inclusive and respectful culture that values teamwork, innovation, and integrity.

We are committed to providing equal employment opportunities to all applicants and employees regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. Diversity is at the heart of our success.

Position Summary

The Project Billing Specialist plays a key role in ensuring the accuracy, timeliness, and integrity of all project-related billing and financial transactions. This position supports the Project Management, Accounting, and Operations teams by managing contract documentation, progress billings, and change orders—ensuring alignment between project financials and operational performance.

The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment where accuracy and collaboration are essential.

Requirements

Key Responsibilities

· Prepare and process progress billings and project invoicing in accordance with customer contracts, schedule of values, and  

  percent completion milestones.

· Review project budgets, change orders, and cost reports to verify accurate billing and revenue recognition.

· Collaborate with project managers to ensure all required documentation (e.g., signed contracts, lien waivers, insurance  

  certificates, AIA forms) is collected and submitted prior to billing.

· Manage billing timelines to meet internal deadlines and customer requirements, including submission to portals or third-party

  systems.

· Reconcile project billings with accounting records to ensure proper posting of revenue, cost, and retainage.

· Maintain accurate and organized electronic records for audits and project closeouts.

· Assist in improving billing processes and internal controls for efficiency and accuracy.

Qualifications

While prior billing experience is preferred, we are committed to training motivated candidates who demonstrate strong attention to detail, initiative, and willingness to learn.

· Associate’s degree or higher in Accounting, Finance, or Business Administration (or equivalent work experience).

· 2 years of experience in project billing, construction accounting, or a related role.

· Familiarity with AIA billing, construction contracts, and progress-based invoicing highly desired.

· Proficiency in Microsoft Excel and accounting software (experience with SedonaOffice, Sage, or similar ERP preferred).

· Strong attention to detail, organization, and follow-through.

· Excellent communication skills with the ability to collaborate across departments.

· Ability to work independently and manage multiple priorities under deadlines.

What We Offer

· Competitive starting wages

· Paid Time Off (starting in first year, prorated by start date)

· Holiday pay from day one

· Comprehensive medical, dental, and vision insurance (multiple plan options)

· 401(k) with company match

· Wellness program and paid community service opportunities (Meals on Wheels, Blood Drives, Food Banks)

· A culture that values teamwork, respect, and professional growth

· Opportunities to advance within our expanding operations and finance teams

Join Our Team

Ready to join a collaborative, values-driven team that helps protect lives and property every day? Apply now and bring your accuracy, organization, and drive to a company that invests in your success.