Office Administrator

Who are we?

A strategic and trusted insurance partner, Berkshire Hathaway Specialty Insurance (BHSI), provides a broad range of commercial property, casualty and specialty insurance coverages and outstanding service to customers and brokers around the world. Part of Berkshire Hathaway’s insurance operations, we bring our solutions to market with our stellar brand name, top-rated balance sheet, and the expertise of our global team of professionals, who exude excellent capabilities and strong character.

We are a values-based organization where respect, integrity, excellence, collaboration, and passion define who we are and how we do business. We value diversity of backgrounds, experience, and perspectives and strive to foster an inclusive environment that enables all our team members to bring their best selves to work. We are one team committed to building a culture where every teammate has the opportunity to contribute and be recognized. Want to be part of the team building the finest property, casualty and specialty lines insurance company in the world?

Learn more about our unique culture and history .

Job Opportunity

Berkshire Hathaway Specialty Insurance is seeking an experienced Office Administrator to handle Administrative Assistant functions & Receptionist duties for their New York office location. The Office Administrator will answer phones, assist with onsite visitors and guests as well as coordinate internal and external meetings. This position will also be responsible for providing administrative support to senior team members and managing general operational duties for the branch.

Duties & Responsibilities

Receptionist Responsibilities:

Provide phone coverage & triages calls as necessary

• Coordinate and assist with internal & external meetings
• Manage catering vendors and set up for lunches and meetings
• Greet and assist onsite visitors and guests
• Manage, sort and distribute incoming and outgoing mail including USPS, Fed Ex and UPS
  
  

Administrative Assistant Responsibilities

• Provide administrative support for three senior executives
• Coordinate travel arrangements including organizing accommodations, air/ground transportation, meetings expenses, and logistics
• Travel and Expense Reporting
• Calendar Management
• Provide administrative support to others in the New York office as needed
• Answer questions and provide support for Concur, our travel and expense system
• Manage all incoming and outgoing faxes
• Assist with creating of meeting agendas and schedules as needed
• Special projects, as required with the marketing team and home office executive support team in Boston
  
  

Office Administrator Responsibilities

• Ensure paper is well stocked in all copy/printers
• Manage the schedule and maintenance for the office conference rooms and shared office space
• Order office supplies and provide onsite management of office equipment (telephone, printers, workstations, etc.)
• Manage equipment and space needs for all New York new hires
• Handle the programming and distribution of office key cards
• Monitor inventory and order kitchen, office, mailing and cleaning supplies as needed
• Coordinate day to day facilities and office maintenance tasks, including communication with vendors
• Special projects as required
  
  

Qualifications, Skills And Experience

• 3 – 5 years administrative assistant experience
• Experience with travel and expense applications
• Advanced interpersonal skills
• Superior verbal communication skills
• Proficiency in Microsoft Office products
• Self-motivated and able to work independently while meeting assigned deadlines
• Excellent administrative and organizational skills
• Ability to lift packages up to 15lbs
  
  

BHSI Offers

• A competitive package and exciting growth opportunities for career-oriented teammates.
• A dynamic, action oriented, and thoughtful environment centered on always doing the right thing for our customers, teammates, and our other stakeholders.
• A purposely non-bureaucratic organization that embraces simplicity over complexity and emphasizes individual excellence in a team framework.
• Benefits that support your life and well-being, which include:
• Comprehensive Health, Dental and Vision benefits
• Disability Insurance (both short-term and long-term)
• Life Insurance (for you and your family)
• Accidental Death & Dismemberment Insurance (for you and your family)
• Flexible Spending Accounts
• Health Reimbursement Account
• Employee Assistance Program
• Retirement Savings 401(k) Plan with Company Match
• Generous holiday and Paid Time Off
• Tuition Reimbursement
• Paid Parental Leave
  
  

The base salary range for this position in New York is $55,000 to $65,000 along with annual bonus eligibility. Total compensation for a candidate is determined by their relevant skills, location, and experience. We value our teammates – both their capabilities and character – as demonstrated by our amazing culture.

NOTE: Compensation will be commensurate with experience. This job description is not intended to be all-inclusive. Team Member may perform other related duties as negotiated to meet the ongoing needs of the organization.