Executive Assistant - Office of the Executive Director

• Position Type:
  General Executive Director/Executive Assistant
  
• Date Posted:
  9/24/2026
  
• Location:
  BCIU Administration Main Office
  
• Date Available:
  11/02/2026
  
• Closing Date:
  Until Filled

Are you looking for a career that would make a difference in the lives of children and families in Berks County? The Berks County Intermediate Unit (BCIU) is seeking dedicated and passionate individuals to make an impact on the 70,000 students and their families in Berks County. If you have the heart to serve, we encourage you to explore career opportunities with the BCIU!

Position Summary:

The Executive Assistant in the Office of the Executive Director is responsible for providing high-level administrative and secretarial assistance to the Executive Director, Leadership Team, Executive Office team members, and other staff as requested.

Qualifications:

• College-level coursework in secretarial and administrative office skills or equivalent education or experience required.
• Three (3) years of administrative secretarial experience providing executive-level support in an educational setting, preferred.
• Proficient in Microsoft Office Suite or related software.
• Strong verbal, written, analytical, interpersonal, and organizational skills and attention to detail.
• Ability to plan, organize, and prioritize multiple projects to meet quick deadlines.
• The holder of this position could be required as part of his or her duties to engage in activities that can be charged to a Medical Assistance (MA) program. Clearance as a MA provider by both the Commonwealth of Pennsylvania and the federal government is therefore an essential qualification for this position.

Job Responsibilities (see attached job description for additional details):

• Provide executive-level administrative support to the Executive Director, including calendar management, correspondence, document preparation, and confidential communications.
• Coordinate meetings, events, and office operations, including scheduling, logistics, meeting materials, and recording meeting notes.
• Serve as a liaison between the Executive Director, staff, community partners, elected officials, and the public, ensuring professional and responsive communication.
• Prepare reports, surveys, presentations, and other materials by gathering, analyzing, and summarizing information.
• Manage office financial and administrative processes, including invoices, reimbursements, memberships, purchasing, inventory, and records management.
• Support special projects and organizational initiatives, including superintendent searches, employee recognition programs, Right-to-Know requests, and directory management.
• Maintain accurate files, records, and databases while ensuring confidentiality and efficient information access.
• Design, administer, and analyze organizational surveys and provide data-driven summaries and recommendations.
• Demonstrate exceptional customer service, professionalism, and organizational knowledge while representing the Berks County Intermediate Unit.
• Collaborate with Executive Office and administrative team members to support organizational goals and other assigned responsibilities

Schedule:

Non-Exempt, Full-time, Twelve months/year (260 days).

Salary:
Salary range is $51,288 to $69,268 (commensurate on experience) as established by the Intermediate Unit Board of Directors per the Compensation and Benefits Plan for Leadership Team, SRI 9.