What are the responsibilities and job description for the Administrative Assist - Residential position at Berkeley Citizens, Inc.?
SUMMARY
The Administrative Assistant is responsible for managing and performing administrative duties to support the day to day operations of the Agency.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Receptionist duties including greeting guests, notifying staff of guests’ arrival and answering all incoming phone calls
Types correspondence, reports, etc.; Maintains forms system
Writes up orders and maintains/organizes supplies and office equipment for all locations; Tracks orders for trends
Submits monthly transportation logs; Arranges vehicles for oil changes and coordinates back up transportation as needed
Completes monthly DDSN census report and maintain yearly census spreadsheet
As requested, schedules meetings, arranges for supplies, sends correspondence and types minutes for Committees & Meetings
As requested, schedules and coordinates yearly Fire Marshall Inspections of residential homes
Maintains current Residential Setting list; Maintains current Resident contact list
Monitors BCI calendar; Supports staff in scheduling/registering for trainings, meetings, etc;
Other duties as assigned
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Excellent written and oral communication skills
Computer literate using a variety of available software and programs, ability to organize work station
Ability to perform a variety of tasks, often changing assignments with short notice
Conduct self according to Agency policy
Accept constructive criticism; Accept responsibility and work as a team player and leader
Maintain confidentiality of individual and employee information at all times
Execute duties and represent Berkeley Citizens, Inc., in an efficient, cooperative and ethical manner
Should perform skills necessary to diffuse volatile situations
Have a valid SC Driver’s License and good driving record
Good physical abilities to include: fine and gross motor skills necessary to be able to perform the job, excellent verbal communication (speaking and hearing), visual acuity (reading to include small print) and mathematical concepts
Subject to both indoor and outdoor environments and may be subject to temperature of hot and cold conditions for short periods
May be subjected to possibilities of physical assault, property destruction and may be required to wear protective clothing to prevent infections