What are the responsibilities and job description for the Accounting/Proj Support Specialist position at Bergstrom Electric?
Accounting & Project Support Specialist
The Accounting & Project Support Specialist provides administrative, accounting, and project support to ensure the efficient operation of the organization. This position is responsible for assisting with accounts payable and receivable, contract administration, and general office coordination. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining accuracy and professionalism.
Accounting Responsibilities
- Process accounts payable and accounts receivable transactions.
- Prepare invoices and monitor collections.
Project Support Responsibilities
- Support President & Project Managers with documentation.
- Maintain project files, contracts, permits, and correspondence.
- Assist in preparing bid documents and agreements.
- Communicate with contractors, etc. regarding project-related matters.
Administrative Responsibilities
- Answer phones, respond to emails, and assist visitors & employees.
- Provide general administrative support for management and staff.
- Maintain office files and records.
- Order office supplies and coordinate vendor services.
- Assist with management meeting preparation.
- Perform other duties as assigned.
Knowledge, Skills, and Abilities
- Excellent organizational and time management skills.
- Ability to manage multiple projects and deadlines simultaneously.
- Strong attention to detail and accuracy.
- Proficient in Microsoft Excel, Word, and Outlook.
- Strong written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Ability to work independently and collaboratively.
Compensation & Benefits
- Competitive salary based on qualifications and experience.
- Paid holidays, vacation, and sick leave.
- Health, HSA, dental, vision, life voluntary benefits.
- 401k Retirement Plan.
- Employee Stock Ownership Plan.