What are the responsibilities and job description for the Administrative Assistant position at Bergmann Associates?
Our Conshohocken, PA office is looking to add an Administrative Assistant!
What You'll Do: Provide administrative support to the Conshocken, PA Rail team.
Who We're Looking For: The ideal candidate has 5 years of administrative assistant experience and is a Notary Public, or is willing to pursue commission. All candidates should have a high school diploma or equivalent; an Associates degree in Business, Office Administration, or related field is strongly preferred.
What You'll Need to Be Successful:
- Proficient in Microsoft Office Suite
- Experience working with and communicating with a diverse population including professionals at all levels
- Ability to draft professional documents without spelling, grammar, or other errors
- Team player
- Strong organizational and problem solving skills
- Strong attention to detail
- Demonstrated ability to take initiative
- Ability to perform multiple task independently and concurrently
- Adherence to confidentiality
Other functions of the Administrative Assistant role:
- Prepare, coordinate, and track proposal submissions
- Support department in preparation of letters, mailings, presentations, contracts for sub-contractors, in-house and out of house reproduction, etc.
- Scan, copy, distribute, and file project correspondence and meeting minutes
- Schedule meetings as requested
- Establish and maintain files and computerized indexes for active documents, correlate information related to project records, and maintain proper project files
- Prepare transmittals for project documents and requisitions
- Able to develop process workflows and system requirements for technology enhancements
All other duties as required. We won't ask you to do way things outside your scope, but we are one #TeamBergmann, so "not my job" is not an option.
AA/EEO including Veterans and Disabled.