What are the responsibilities and job description for the Office Manager position at Bergland + Cram Architects?
Office Manager
Bergland Cram is a leading regional architecture and interior design firm dedicated to creating meaningful spaces that enhance people’s connection to their purpose and each other. Beyond design, we take pride in being actively involved in our community through local partnerships, volunteer initiatives, and civic engagement. We are seeking a full-time, experienced Office Manager to oversee the day-to-day administrative and financial operations within the firm and to serve as a key member to collaborate with and support the team. This is a full-time position located at our singular office in downtown Mason City, Iowa.
This position is perfect for a highly organized and self-driven professional who enjoys wearing multiple hats, supporting a creative environment, and helping a business operate efficiently and effectively. The ideal candidate is energized by the opportunity to immerse themselves in a potential new industry and learn how to apply that knowledge to their role.
Position Summary
The Office Manager is a first point of contact for those calling or visiting the firm, and is responsible for managing administrative operations, payroll, accounting, employee benefits, contract preparation, and general business and support functions.
RESPONSIBILITIES
Financial Administration
- Process and manage payroll accurately and timely
- Oversee accounts payable and accounts receivable functions
- Prepare invoices and monitor client payment schedules in collaboration with project managers
- Reconcile accounts and maintain financial records
- Collaborate with external accountants and financial advisors as needed
- Assist with projections, expense tracking, tax filings, and financial reporting
Benefits Administration
- Administer employee benefits programs, including healthcare, retirement plans, and related reporting
- Collaborate with management to coordinate employee onboarding
- Maintain employee records and assist with HR compliance requirements
- Serve as a resource for employee benefit and policy questions
Contract & Business Administration
- Prepare, review, and manage client contracts and consultant agreements in collaboration with project managers
- Assist principals and project managers with administrative support related to projects and proposals
- Manage business licenses, insurance renewals, and required documentation
Office Operations
- Ensure day-to-day office operations as well as participation in special projects as needed
- Maintain office systems, supplies, and vendor relationships
- Coordinate meetings and schedule various staff events and continuing education
- Support leadership with administrative and operational initiatives
- Foster a positive and professional office environment for staff and visitors
QUALIFICATIONS
- Five or more years of experience in office management, business administration, accounting administration, or a related field.
- Experience managing payroll and employee business for 10 employees
- Strong knowledge of standard accounting process
- Proficiency with Microsoft Office Suite
- Ability to learn industry specific accounting and contract management software
- Experience managing or coordinating contracts and agreements
- Strong organizational and customer service skills
- Excellent written and verbal communication skills
- Ability to manage multiple priorities within a collaborative professional environment
- Experience working in a design, engineering, construction, or professional service firm preferred
What We Offer
- Competitive salary based on experience with bonus opportunities
- Medical, Dental, and Vision Insurance
- Matching contribution to retirement plan
- Professional development opportunities
- Stipends for wellness, professional development, and community engagement
- Paid time off with flexible work options
To Apply
Please submit your resume and brief cover letter outlining your relevant experience and interest in joining our team.
Pay: $50,000.00 - $65,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Vision insurance
Experience:
- related: 5 years (Preferred)
Work Location: In person
Salary : $50,000 - $65,000