What are the responsibilities and job description for the Executive (Lead Pastor's) Assistant position at Berean Baptist Church?
Location: Berean Baptist Church – Burnsville, MN
Schedule: 15 hours per week
Reports to: Lead Pastor
WHO WE ARE
Berean is a Gospel-centered community of hope with the Bible as our foundation. With Jesus Christ as our foundation for life, we have an eternal hope that changes how we live now.
JOB SUMMARY
The Lead Pastor Assistant (Administrative Assistant) serves as a strategic partner to the Lead Pastor, ensuring clarity, alignment, and execution across key priorities. This role manages communication, scheduling, and project flow while proactively removing friction and increasing organizational effectiveness.
RESPONSIBILITIESCalendar & Time Management
- Own and optimize the Lead Pastor's calendar
- Prioritize appointments based on mission and impact
- Ensure appropriate preparation and recovery time
- Protect time for sermon preparation and strategic work
Communication Management
- Triage email, messages, and incoming requests
- Draft responses on behalf of the Lead Pastor
- Filter and escalate critical communication
- Track key conversations and follow-ups
Meeting & Workflow Management
- Prepare agendas and supporting materials
- Take notes and track action items
- Ensure accountability and follow-through
- Maintain leadership meeting rhythms
Project & Initiative Tracking
- Track ministry priorities and strategic initiatives
- Maintain dashboards or tracking systems
- Follow up with staff on progress
- Identify bottlenecks and proactively resolve them
Personal & Logistical Support
- Assist with travel planning and scheduling
- Manage select personal logistics as appropriate
- Reduce administrative burden on the Lead Pastor
High School Diploma or GED
KNOWLEDGE REQUIREMENTS- Proficiency in Microsoft Office
- Understanding of church/ministry operations
- Familiarity with leadership support functions
- Knowledge of project and workflow management principles
- Familiarity or interest in AI tools
- Experience supporting a senior leader or executive preferred
- Experience in administrative, operations, or project coordination
- Experience in a church or nonprofit environment is a plus
- Aligned with the mission of making disciples of Jesus
- Calm and steady in ministry settings
- Builds Christ-centered relationships
- Communicates with humility and discernment
OTHER QUALIFICATIONS
- Establish and maintain membership at Berean
- Prolonged periods of sitting at a desk and working on a computer.
Salary : $18 - $20