Administrative Support & Project Coordinator I

Temporary work opportunities align well with professionals seeking career flexibility and non-traditional ways of working, while being driven to deliver exceptional results in high-profile environments. Magnit Direct Source is a service offered by Magnit Global that connects top talent directly to industry-leading clients with flexible temporary assignments across a variety of impactful projects. BeOne Medicines is creating the world’s next generation cancer treatments. As a global oncology company focused on uniting against cancer, BeOne Medicines brings together passional professionals dedicated to making a difference for patients worldwide. This opportunity is part of BeOne’s Contingent Workforce Program in partnership with Magnit Global.

As a temporary contractor supporting BeOne Medicines, you will be employed by our contingent talent partner, Magnit Global, who manages BeOne’s contingent and temporary workforce. Magnit Global is a leading workforce solutions and technology company specializing in contingent workforce management. Magnit partners with organizations across industries including healthcare, pharmaceuticals, research and development, consumer electronics and more. Magnit offers a comprehensive benefits package, including medical, dental, vision, and 401(k).

Magnit is a leading, global professional services and technology company and a certified "Great Place to Work". We have been a leader in contingent workforce management since 1991 and work with leading Fortune 500 companies and other large organizations across numerous verticals including consumer electronics, research and development, pharmaceuticals, health services, and many more. Magnit offers benefits including medical, dental, vision, and 401(k).

General Description

The Project Coordinator, Strategic Planning & Operations (SP&O), Office of the CMO, will serve as a critical operational, administrative support and partner supporting high-priority initiatives and three VPs across the Clinical Development Heme portfolio. The individual will be expected to manage multiple projects simultaneously, maintain operational infrastructure, support governance processes, and ensure follow-through across cross-functional teams. The ideal candidate is highly organized, detail-oriented, proactive, quick learner and comfortable working in a fast-paced biotech environment.

Experience in a CRO, CDMO, or biotech/pharma setting is strongly preferred.

Essential Functions Of The Job

• Support the day-to-day operations of clinical development heme through the SPO organization
• Provide administrative and operational support to three VPs, including expense reporting, travel coordination, congress support, GPT offsite planning, and broader administrative support as needed.
• Coordinate follow-ups with functional leads to confirm timeline updates, resolve open action items, and escalate overdue deliverables when appropriate.
• Maintain onboarding checklists for new hires, track required system access and training, and coordinate with cross-functional partners to ensure a smooth onboarding process
• Draft, process, and track contracts, Statements of Work (SOWs), amendments, CDAs etc. in collaboration with Legal, Compliance and Finance.
• Maintain departmental dashboard, reports and metrics as needed.
• Support vendor management activities, including development of purchase orders, invoice review and reconciliation as well as budget management and tracking.
• Establish and maintain a work environment that supports learning, respect, open communication, collaboration, integration, and teamwork.
• Support other tasks as identified by the Chief of Staff (COS)
• Demonstrate the ability to work independently and/or collaboratively in a fast-paced environment
• Demonstrate expertise in effectively managing multiple priorities and/or work streams in a fast-paced environment Demonstrate and/or exhibit excellent interpersonal skills, strong organizational skills, and effective written and verbal communication skills across all levels within an organization.
• Proficient in Microsoft Word, Excel, Smartsheet, MS Project, MS PowerPoint and Outlook
  
  

Education/Experience Required

• Bachelor’s degree required.
• 2–5 years of experience in biotech, pharmaceutical, CRO, or CDMO environments.
• Prior experience supporting clinical development programs or operational teams preferred.
• Experience with contract processing, vendor coordination, or procurement workflows preferred.
• Familiarity with compliance systems (e.g., Veeva, ARIBA, Engage) a plus.
• Strong proficiency in Microsoft Office (PowerPoint, Excel, Word, Teams).
  
  

This is the pay range that Magnit reasonably expects to pay for this position: $33.75/hour - $45.00/hour

Benefits: Medical, Dental, Vision, 401K