Executive Assistant to the Superintendent

BENTON HARBOR AREA SCHOOLS

JOB DESCRIPTION

JOB TITLE: Executive Assistant to the Superintendent

SUPERVISOR: Superintendent

LOCATION: Central Administration

JOB SUMMARY: This position coordinates the preparation of school board agendas, minutes, and schedules. Provides administrative assistance to the Superintendent regarding confidential items, correspondence, items due, employee concerns, and other issues.

MINIMUM QUALIFICATIONS:

• Associate's degree in education, communications, business administration, or related field
• Three (3) years of successful experience organizing and completing tasks for a position at the CEO level of an organization.
• Effective interpersonal and written communication skills.
• A high degree of judgment, discretion, and confidentiality.
• Ability to successfully communicate at all levels of the organization
• Demonstrated experience working collaboratively with senior-level decision-makers
• Strong attention to detail and accuracy, excellent organizational skills with the ability to prioritize, coordinate, and simultaneously maintain multiple projects with a high level of quality and productivity
• Ability to think strategically and execute tactically and tactfully
• Proficient computer skills in all Microsoft Office suites and Google Suites as well as multiple platforms relevant to education, i.e. PowerSchool
• Must be able to be bonded in the State of Michigan
• Must possess a valid Driver's License
• Proven ability to meet the challenges of an urban school district

PREFERRED QUALIFICATIONS:

• Bachelor's degree in communications, business administration, or related field
• Five (5) years of successful experience organizing and completing tasks for a position at the CEO level of an organization.

JOB FUNCTIONS AND RESPONSIBILITIES:

• Independently plans and coordinates executive support functions for the Superintendent.
• Complies data from various diversified sources (e.g. staff members, Board Members, Community Organizations, Government Agencies.
• Maintains a wide variety of complex manual and electronic documents, files, and records (e.g. contacts, timesheets, legislative information, databases, etc.); provides up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Prepares a wide variety of complex written materials (e.g. correspondence, agendas, minutes, event programs, bulletins, reports, etc.)
• Processes a wide variety of complex documents and materials (e.g. work orders, requisitions, travel reimbursements, budget transfers, etc.)
• Researches a variety of topics (e.g. current practices, policies, education codes, board agenda items, parental complaints, legal updates, etc.)
• Responds to a wide variety of calls, concerns, and /or complaints to resolve problems, providing information and/or referring to the appropriate personnel and/or department.
• Schedules a wide variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.)
• Maintains absolute confidentiality of work-related issues, client records, and District information.
• Serves as the School Board Recording Secretary and assists them in completing secretarial and clerical activities. (i.e. taking minutes, recording votes, compiling electronic documents for Board meetings)
• Serves as recording secretary at Board meetings; summarizes actions taken at Board meetings; takes and transcribes minutes of meetings for permanent records, ensuring minutes accurately reflect Board action and direction and comply with State Board of Education and School Board regulations.
• Supports the relationship between the Benton Harbor Area Schools and the general public by demonstrating courteous and cooperative behavior when interacting with clients, visitors, and District staff.
• Performs other related duties as assigned by the Superintendent or designee, to ensure the efficient and effective functioning of the Superintendent's office.

KNOWLEDGE, SKILLS AND ABILITIES:

• Focus on Data-Driven Results: Pursues the improvement of central office performance and school leadership and operations
• Innovative Problem-Solving: Approaches work with a sense of possibility and sees challenges as opportunities for creative problem-solving; takes the initiative to explore issues and find potential innovative solutions.
• Adaptability: Excels in constantly changing environments and adapts flexibly in shifting projects or priorities to meet the needs of a dynamic transformation effort; comfortable with ambiguity and non-routine situations.
• Teamwork: Increases the effectiveness of surrounding teams through collaboration, constant learning, and supporting others; sensitive to diversity in all its forms; respects and is committed to learning from others.
• Communication and Customer Service Skills: Communicates clearly and compellingly with diverse stakeholders in both oral and written forms; anticipates and responds to customer needs in a high-quality and courteous manner.

TERMS OF EMPLOYMENT:

This is a year-round position.

Salary $48,000K - $55,000

Salary based on education and experience pursuant to the Benton Harbor Area School Board policies and collective bargaining agreement for any position that falls under collective bargaining.

EVALUATION:

The performance of this job will be evaluated by the Superintendent.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, walk, sit, talk, and hear. Specific vision abilities required by this job include close vision, distance vision, and depth perception. The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned. Job descriptions are not intended as and do not create employment contracts

Benton Harbor Area Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

EQUAL OPPORTUNITY EMPLOYER