Administrative Coordinator

Lead the Office for a Global Hospitality Brand!

Why Join Our Team?

• Industry-Leading Compensation Package

• Performance-based bonuses
• Collaborative culture that values innovation, excellence, and leadership
• Creative freedom to build high impact campaigns and national brand strategies

• Comprehensive Benefits Package

• Medical, Dental, and Vision Insurance
• Group Life and Disability Insurance
• Group Accident, Hospital Indemnity, and Critical Illness Insurance
• Traditional and Roth 401(k) Plan

• Exclusive Perks & Growth Opportunities

·         Employee Dining Discounts and/or Complimentary Onsite Meals

·         Career Development & Limitless Growth Opportunities

·         If you reside in Arizona, California, Colorado, Illinois, Massachusetts, Michigan, Minnesota, Nevada, New Jersey, New York, Oregon, or Washington, D.C., you are entitled to Paid Sick Time in accordance with state and local regulations.

·         Paid Time Off

·         Employee Assistance Program (EAP)

·         Commuter and Dependent Care Benefits

What You’ll Do

The Administrative Coordinator is responsible for managing the front desk at the Aventura Support Center by greeting and routing visitors, handling external calls, managing scheduling and calendar tasks and ensuring mailing is properly handled and routed. The Administrative Coordinator will also provide general office support ensuring all administrative, facilities related and overall cleanliness and organization of the office is done properly.

Key Responsibilities

·         Provide administrative support to management daily.

·         Maintain pristine and organized facility.

·         Receive packages and mail and distribute to appropriate team members.

·         Ensure pick up items are picked up in a timely manner.  

·         Draft correspondence as needed.

·         Liaise between Company and any pertinent third-party companies.

·         File and retrieve documents and reference materials for office.

·         Greet and welcome guests with a positive and helpful attitude

·         Answer, screen and forward incoming phone calls in a professional manner

·         Manage voicemail messages daily and route to key personnel

·         Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, etc.)

·         Manage assignment and programming of access cards for new employees or temporary workers

·         Responsible for cancelling access cards after employee departures or lost cards

·         Maintain reception area and all common areas in a clean, tidy and presentable manner always

·         Receive deliveries, sort and distribute incoming mail

·         Scan and label mail to remote employees

·         Assist with a variety of administrative tasks including copying, filling, faxing and assisting with ad-hoc administrative duties.

·         Open Office

·         Close Office

What We’re Looking For

·         Must be able to multitask.

·         Excellent verbal and written communication skills.

·         Excellent organizational skills.

·         Ability to be resourceful and proactive when issues arise.

·         Comfortable multi-tasking and prioritizing tasks without guidance.

·         Proficient in Microsoft Office including Outlook, Excel, and Word.

·         Knowledge of office methods, practices, and procedures.

·         Ability to perform routine clerical work and other projects assigned and complete these projects within given timelines.

·         Must maintain a professional appearance to represent the organization’s image.

·         Public accounting experience preferred. Big 4 a plus.

Why THE ONE GROUP is Your Next Career Move

This is more than a job; it’s a career opportunity with limitless potential in an expanding global brand. If you’re ready to take the next step in your hospitality career, apply today and join us in delivering an unmatched dining experience!