Benefits Administrator

Key Responsibilites

• Administer various employee benefits programs, such as group health, flexible spending accounts, health savings accounts, dental, vision, disability, life insurance and retirement.
• Coordinate daily benefits processing utilizing online benefits software, including enrollments, terminations, and claims.
• Process changes to employee benefits data that impact Human Resources, payroll, and organizational management changes.
• Address benefit inquiries related to benefit eligibility, elections, and interface issues to ensure timely and accurate resolutions.
• Collaborate with payroll and ensure that employer contributions and payroll deductions are processed accurately and in a timely manner.
• Reconcile benefit invoices and payroll to ensure accuracy.
• Perform regular internal audits of system data related to benefits administration functions.
• Contribute to projects that will continue to improve the benefits experience.
• Participate in planning and coordinating the implementation of Annual Open Enrollment, including the development of communications, HRIS configuration, and employee meetings.
• Support and assist in the development of the on-going benefit communication strategy.
• Ensure all benefit procedures are compliant with regulatory requirements, including ERISA, HIPAA, ACA and other requirements from the IRS and DOL.
• Partner with Human Resources to resolve and find constructive resolution to employee benefits matters.
• Develop, manage, and maintain positive relationships with multiple vendors.
• Assist with Leave of Absence (LOA) administration and related tasks.
• Additional duties as determined by management.

Technical & Analytical Skills

• Data analysis – Ability to analyze and interpret enrollment trends, claims data, contribution rates, and utilization.
• Reporting & auditing – Ability to generate accurate reports and conduct internal audits to ensure compliance and accuracy
• Cost analysis & budgeting – Evaluating benefit plan performance, understanding premium and claims costs, and assisting with financial modeling.
• Systems – Ability to learn and understand how systems function and integrate. 
• Accuracy in data entry
• Excel proficiency – Pivot tables, VLOOKUPs, formulas, and data visualization

Project Management Skills

• Problem-solving – Identifying gaps, resolving discrepancies, and improving processes.
• Project management – Assisting with the management of benefit renewals, system implementations, open enrollment, or wellness initiatives.
• Process improvement – Streamlining workflows and improving documentation and operational efficiency.
• Time management – Managing competing deadlines and cyclical peaks (e.g., OE season, ACA reporting).
• Vendor management – Coordinating with carriers, consultants, etc.
• Cross-functional collaboration – Working with team peers, HR, payroll, finance, and legal teams.
• Confidentiality – Handling sensitive information with discretion.

Requirements

• 2–5 years of experience in an analytical role.
• 2 years of experience as a benefits administrator preferred.
• Knowledge and understanding of plans and regulations, including ERISA, HIPAA, ACA. FMLA and requirements from the IRS and DOL, as well as other state and federal legislation.
• Strong analytical and problem-solving skills, with exceptional attention to detail.
• Proven ability to work effectively in a fast-paced environment and meet deadlines.
• Ability to maintain confidentiality, sensitivity, and security of information.
• Strong communication and interpersonal skills.
• Intermediate-level skill with Microsoft Office required (Excel, Word, PowerPoint).
• Self-motivated and ability to work independently and in a team-oriented environment.

Pay Range: $29.00 - $34.00 Hourly

Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

Salary : $29 - $34