What are the responsibilities and job description for the 8 Hour Office Manager II - Caldera High School - Regular position at Bend-La Pine Schools?
Brief Description
Bend-La Pine Schools
Bend, Oregon 97703
Bend-La Pine Schools (BLS) is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, operations, practices, and resource allocations.
Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description. The goal of this search is to find the best candidate for the position, and it must be acknowledged that the best candidate may be an individual from a less-traditional background. Interested individuals are encouraged to apply even if they don’t believe they meet every one of the listed qualifications. Interested individuals who are unsure whether they meet the qualifications of a position, or how this would be determined, should reach out to Human Resources to discuss those qualifications.
Position Title: Office Manager II – High School
Department
Reports To: Site Administrator
Job Definition
Under minimal supervision, the School Office Manager II assists the principal in the management of daily operations by providing administrative and organizational services. The majority of this employee's time is spent in contact with people which requires public and human relations skills, flexibility of nature and effective oral and written communication skills. The School Office Manager II must use current office equipment which includes computers, copy machines and automated telephone/intercom systems. The School Office Manager II serves as the primary contact person for students, parents, district staff and community members. This position requires the use of independent judgment in the absence of the administrator to deal with a variety of unanticipated problems and concerns. The School Office Manager II works under the supervision of the site administrator. This job description may not include all assigned duties.
This job description may not include all assigned duties. This position is represented by the Oregon School Employees Association (OSEA).
Bend-La Pine Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Essential Job Functions
Work is performed primarily in an office or administrative setting. The position involves prolonged sitting, frequent computer and keyboard use, occasional standing or walking, and lifting items such as files or office supplies consistent with assigned duties.
The employee may be exposed to moderate noise levels and frequent interruptions while interacting with staff, students, families, and community members. Work follows assigned business hours and may include occasional deadlines requiring flexibility.
The employee may have periodic interaction with students and may be required to provide supervision support during school operations or activities, working in environments with moderate to high noise levels.
The role requires multitasking, organization, attention to detail, and effective verbal and written communication. The employee must be able to perform the essential functions of the position with or without reasonable accommodation.
Knowledge, Skills, And Abilities
High school diploma or equivalent and more than two years of advanced education/experience in the specific job requirements. The position requires the application of general principles or techniques and training not normally received in a high school.
The position requires working knowledge of technical procedures or work activity areas and ability to teach them to others. Knowledge of work-related school district policies and practices is necessary. Job proficiency can be acquired in twelve to twenty-four months.
Certification And Licensing
Expectations of Professional Conduct:
Employees of Bend-La Pine Schools are expected to adhere to all Bend-La Pine Schools policies and regulations, ensuring compliance with established procedures and expectations. They are to prioritize the well-being of students, aligning their conduct with the core values of public education and the mission, vision, and goals of Bend-La Pine Schools. This entails maintaining consistent and punctual attendance while adhering to site and/or district protocols for reporting absences.
Professionalism extends to personal presentation, with employees expected to maintain attire and grooming appropriate to their roles. While carrying out everyday tasks independently, it's essential to maintain professionalism in how you communicate, both verbally and nonverbally, with students, parents/guardians, the public, and colleagues. This includes valuing and respecting cultural and background differences. Employees of Bend-La Pine Schools are entrusted with fostering a respectful working and learning environment, upholding confidentiality regarding student, staff, and district information at all times.
The statements herein reflect the general nature and level of work expected in this position and are not intended to be an exhaustive list of all responsibilities, duties, or qualifications.
Employees may be assigned additional duties as needed to support district operations, provide coverage, and ensure the effective functioning of the organization. This may include location changes to the assignment in order to address developing district needs.
Requirements
Please Provide:
Resume
Cover Letter
The system will not take uploads from employees, so please email supporting documents to hr-recruitment@bend.k12.or.us
Summary
This position’s pay is annualized to include summer months.
This position is currently represented by the Oregon School Employees Association, Chapter No. 6
Bend-La Pine Schools
Bend, Oregon 97703
Bend-La Pine Schools (BLS) is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, operations, practices, and resource allocations.
Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description. The goal of this search is to find the best candidate for the position, and it must be acknowledged that the best candidate may be an individual from a less-traditional background. Interested individuals are encouraged to apply even if they don’t believe they meet every one of the listed qualifications. Interested individuals who are unsure whether they meet the qualifications of a position, or how this would be determined, should reach out to Human Resources to discuss those qualifications.
Position Title: Office Manager II – High School
Department
Reports To: Site Administrator
Job Definition
Under minimal supervision, the School Office Manager II assists the principal in the management of daily operations by providing administrative and organizational services. The majority of this employee's time is spent in contact with people which requires public and human relations skills, flexibility of nature and effective oral and written communication skills. The School Office Manager II must use current office equipment which includes computers, copy machines and automated telephone/intercom systems. The School Office Manager II serves as the primary contact person for students, parents, district staff and community members. This position requires the use of independent judgment in the absence of the administrator to deal with a variety of unanticipated problems and concerns. The School Office Manager II works under the supervision of the site administrator. This job description may not include all assigned duties.
This job description may not include all assigned duties. This position is represented by the Oregon School Employees Association (OSEA).
Bend-La Pine Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Essential Job Functions
- Assures office management and support services are provided by scheduling and distributing the workload among all available office staff and by assisting the administrator in developing office procedures.
- Contributes to the positive atmosphere of the school by maintaining excellent rapport with students, parents, and staff.
- Coordinates and trains parent volunteers and substitutes.
- Trains and supervises student assistants.
- Maintains payroll/leave information as well as numerous other office records.
- Maintains office supplies.
- Assures personal, confidential administrative services to the principal and other administrative staff by composing, typing, and distributing correspondence, maintaining a calendar and schedule of events, processing staff evaluations, and maintaining files. Assists building administrators with reports, composing memoranda, and other materials from oral comments, straight copy, or rough draft. May include staff and family communications, knowledge of social media, maintaining school web site and general knowledge of school acronyms.
- Assures positive efficient services are provided to students, staff, and community by enrollment of new students, providing directions and building tours, dispensing of medication, providing first aid, coordinating building use by non-school groups, deescalating potentially volatile situations, and responding to requests for information.
- In the absence of a school nurse, supervises the health room. Duties could include: administer first aid, dispense medications, compile required reports, and follow communication protocols with families, staff, and district risk management personnel. Must be confident in following district protocols during emergency/pandemic situations.
- Initiates and answers telephone calls which include interviewing callers, furnishing desired information or referring callers to proper authority.
- Point person for site facility keys, district badges, and facility/maintenance requests. Maintains monthly safety records to ensure drills are completed in a timely manner. Participates on site safety committee.
- Composes correspondence independently on routine matters.
- Collects data from office records for use by administrators/supervisors.
- Orders, receives, distributes, and inventories school supplies.
- Serves as information liaison between the supervisor, other administrators, teachers, district office personnel and the general public.
- Sorts and determines the routing of mail.
- Supervises other office support staff.
- Answers questions and provides information, which requires a thorough knowledge of the school district.
- Fulfills other related duties as assigned.
- Fulfills performance standards identified in the evaluation process as required by the position.
- Fulfills working conditions and physical effort listed below.
Work is performed primarily in an office or administrative setting. The position involves prolonged sitting, frequent computer and keyboard use, occasional standing or walking, and lifting items such as files or office supplies consistent with assigned duties.
The employee may be exposed to moderate noise levels and frequent interruptions while interacting with staff, students, families, and community members. Work follows assigned business hours and may include occasional deadlines requiring flexibility.
The employee may have periodic interaction with students and may be required to provide supervision support during school operations or activities, working in environments with moderate to high noise levels.
The role requires multitasking, organization, attention to detail, and effective verbal and written communication. The employee must be able to perform the essential functions of the position with or without reasonable accommodation.
Knowledge, Skills, And Abilities
- Current office practices, procedures, communication, and equipment.
- Rules, regulations, procedures, functions, and policies of the district.
- Office management principles.
- General knowledge of all clerical positions, roles, and functions; able to fill in as needed.
- Methods of supervision.
- Filing and record keeping systems.
- Student behavior and methods to assure proper conduct.
- Safety practices.
- Extensive knowledge of classified and certified employee contracts.
- Thorough understanding of the area change request process and inter-district transfer process in order to help families navigate the required application process
- Organize and complete complicated clerical tasks.
- Organize fiscal records, ledgers and numerous data.
- Perform clerical work involving self-initiative and the use of independent judgment.
- Accurately transfer, record and convey information, materials, and money as required by the position.
- Obtain or possess a valid Oregon driver's license and maintain an insurable status for automobile and liability coverage, as required by the position.
- Abide by confidentiality requirements.
- Adhere to the district requirements for a drug-free workplace.
- Hold a valid first aid card.
- Ability to learn to deal with bodily fluids.
- Communicate clearly and appropriately in speech and in writing in accordance with educational standards.
- Must be able to use district-related software systems, internet, and e-mail systems. The ability to design and use spreadsheets/databases is a plus.
- Possess the physical ability to regularly attend work and fulfill the essential functions of the position, with or without reasonable accommodation.
High school diploma or equivalent and more than two years of advanced education/experience in the specific job requirements. The position requires the application of general principles or techniques and training not normally received in a high school.
The position requires working knowledge of technical procedures or work activity areas and ability to teach them to others. Knowledge of work-related school district policies and practices is necessary. Job proficiency can be acquired in twelve to twenty-four months.
Certification And Licensing
Expectations of Professional Conduct:
Employees of Bend-La Pine Schools are expected to adhere to all Bend-La Pine Schools policies and regulations, ensuring compliance with established procedures and expectations. They are to prioritize the well-being of students, aligning their conduct with the core values of public education and the mission, vision, and goals of Bend-La Pine Schools. This entails maintaining consistent and punctual attendance while adhering to site and/or district protocols for reporting absences.
Professionalism extends to personal presentation, with employees expected to maintain attire and grooming appropriate to their roles. While carrying out everyday tasks independently, it's essential to maintain professionalism in how you communicate, both verbally and nonverbally, with students, parents/guardians, the public, and colleagues. This includes valuing and respecting cultural and background differences. Employees of Bend-La Pine Schools are entrusted with fostering a respectful working and learning environment, upholding confidentiality regarding student, staff, and district information at all times.
The statements herein reflect the general nature and level of work expected in this position and are not intended to be an exhaustive list of all responsibilities, duties, or qualifications.
Employees may be assigned additional duties as needed to support district operations, provide coverage, and ensure the effective functioning of the organization. This may include location changes to the assignment in order to address developing district needs.
Requirements
Please Provide:
Resume
Cover Letter
The system will not take uploads from employees, so please email supporting documents to hr-recruitment@bend.k12.or.us
Summary
This position’s pay is annualized to include summer months.
This position is currently represented by the Oregon School Employees Association, Chapter No. 6