What are the responsibilities and job description for the 8 Hour Attendance Secretary II - Pacific Crest Middle School - Short Term Temporary position at Bend-La Pine School District?
Bend-La Pine Schools
Bend, Oregon 97703
Bend-La Pine Schools (BLS) is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, operations, practices, and resource allocations.
Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description. The goal of this search is to find the best candidate for the position, and it must be acknowledged that the best candidate may be an individual from a less-traditional background. Interested individuals are encouraged to apply even if they don’t believe they meet every one of the listed qualifications. Interested individuals who are unsure whether they meet the qualifications of a position, or how this would be determined, should reach out to Human Resources to discuss those qualifications.
Position Title: Attendance Office Secretary II – Middle School
Department:
Reports To: Site Office Manager and Administrator
JOB DEFINITION:
Under general supervision, the Attendance Office Secretary II – Middle School performs a wide variety of clerical work. The position requires extensive time communicating with parents/guardians by phone and/or e-mail. The employee performs an extended amount of typing, filing, and recording of information. The position requires use of independent judgment on well-defined rules and regulations. Non-routine phases of work are referred to an immediate supervisor for advice. The employee works under the supervision of a school office manager and/or administrator.
Bend-La Pine Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
ESSENTIAL JOB FUNCTIONS:
- Provides staff with reports related to attendance including class rosters, health records, statistical reports, and incident reports.
- Maintains organized records, charts, and graphs.
- Maintains student files and attendance records and records. Records daily attendance of individual students and monitors period by period attendance.
- Makes contact with parents/guardians to verify absences and tardies.
- Monitors all attendance records and correspondence.
- Prepares state reports related to student attendance.
- Processes telephone and written messages. Takes and delivers messages to teachers for distribution.
- In absence of a school nurse, administers first aid to students, reports and dispenses student-controlled medications, and maintains protocols for life-threatening conditions. Supervises the health room by checking in and out students who are ill.
- Assists in school offices in matters of routine clerical work and office reception.
- Assigns and manages hallway lockers.
- Trains and supervises student assistants.
- Fulfills other related duties as assigned.
- Fulfills performance standards identified in the evaluation process as required by the position.
- Fulfills working conditions and physical effort listed below.
WORKING CONDITIONS:
Work is performed primarily in an office or administrative setting. The position involves prolonged sitting, frequent computer and keyboard use, occasional standing or walking, and lifting items such as files or office supplies consistent with assigned duties.
The employee may be exposed to moderate noise levels and frequent interruptions while interacting with staff, students, families, and community members. Work follows assigned business hours and may include occasional deadlines requiring flexibility.
The employee may have periodic interaction with students and may be required to provide supervision support during school operations or activities, working in environments with moderate to high noise levels.
KNOWLEDGE, SKILLS AND ABILITIES:
- Modern office practices and procedures.
- Audio visual equipment, office machines, and their operation.
- Student behavior and methods to assure proper conduct.
- Safety practices.
- Proper first aid procedures.
- Computer operations and applications.
- Some proficiency on SIS is necessary.
- Read, understand, and carry out oral and written instructions.
- Learn the operation of telephones, computers, and other equipment used in the work, as required by the position.
- Accurately transfer, record, and convey information, materials, and money as required by the position.
- Abide by confidentiality requirements.
- Adhere to the district requirements for a drug-free workplace.
- Hold a valid first aid card.
- Ability to deal with bodily fluids.
- Must be able to use district-related software systems, internet, and e-mail systems. The ability to design and use spreadsheets/databases is a plus.
- Possess the physical ability to regularly attend work and fulfill the essential functions of the position with or without reasonable accommodation.
EDUCATION AND EXPERIENCE:
High school diploma or equivalent and up to one year of advanced training/experience in the specific job requirements. Comprehensive knowledge of grammar and the ability to use correct speech and compose routine correspondence is required. The position requires the ability to understand technical instructions (computers).
The position requires general knowledge of some technical procedures or work activity. Working knowledge of school district practices or basic policies is necessary. Job proficiency can be acquired in twelve to twenty-four months.
CERTIFICATION AND LICENSING:
Expectations of Professional Conduct:
Employees may be assigned additional duties as needed to support district operations, provide coverage, and ensure the effective functioning of the organization. This may include location changes to the assignment in order to address developing district needs.
Note: The system will not take uploads from current employees, so please email supporting documents to hr-recruitment@bend.k12.or.us
This position’s pay is annualized to include summer months.