What are the responsibilities and job description for the Executive Assistant position at Benchmark Education Company?
- This position is onsite at our New Rochelle, NY office.
The Executive Assistant provides high-level administrative support to senior executive by managing complex calendars, coordinating meetings and travel, and ensuring the efficient operation of executive schedules. This role serves as a trusted partner, balancing business priorities, personal commitments, and confidential matters while maintaining exceptional professionalism and attention to detail.
Key Responsibilities
Executive Calendar Management
- Manage and maintain complex executive calendars, including business meetings, personal appointments, and special events.
- Prioritize scheduling requests and resolve conflicts to optimize executive time and availability.
- Coordinate internal and external meetings across multiple time zones.
- Ensure executives are fully prepared for upcoming meetings through timely distribution of agendas, materials, and logistics.
- Schedule and coordinate meetings, board meetings, leadership team meetings, and off-site events.
- Arrange meeting logistics, including conference rooms, virtual meeting platforms, catering, and presentation materials.
- Track action items and follow up on key commitments when requested.
- Serve as a primary point of contact for meeting participants and stakeholders.
- Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and itineraries.
- Prepare comprehensive travel schedules and ensure executives have all required travel documentation.
- Manage travel changes and resolve issues that arise before or during travel.
- Process travel-related expenses and maintain accurate records.
- Handle confidential and sensitive information with discretion and professionalism.
- Prepare correspondence, reports, presentations, and other business documents.
- Manage expense reports, invoices, and executive-related administrative processes.
- Support planning and execution of executive events and special projects.
- Serve as a liaison between executives and internal or external stakeholders.
- Build strong working relationships across all levels of the organization.
- Demonstrate sound judgment in responding to inquiries and directing requests appropriately.
- Bachelor's degree preferred or equivalent professional experience.
- 5 years of experience supporting senior executives or C-suite leaders.
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication abilities.
- Advanced proficiency in Microsoft Office Suite, Outlook, Teams, and calendar management tools.
- Ability to manage competing priorities in a fast-paced environment.
- High level of professionalism, discretion, and confidentiality.
- Calendar and schedule management
- Travel coordination and logistics
- Meeting planning and execution
- Attention to detail
- Communication and relationship building
- Problem-solving and adaptability
- Confidentiality and discretion
- Initiative and proactive planning
- The base salary range represents the low and high end of the expected salary range for the position. The base salary offered may depend on a variety of factors such as geographic location, experience, education, and skill level.
Benchmark Education Company (BEC) is a leading publisher of core, supplemental, and intervention literacy and language resources in English and Spanish, with valid and reliable digital assessments that inform instruction. BEC is also a provider of exceptional professional development to educators.
BEC is recognized as a responsive publisher that offers equally rigorous and engaging digital, print, and hybrid learning materials grounded in the Science of Reading research. BEC monitors research outcomes carefully to create effective foundational resources that include strong decoding materials with systematic and explicit instruction and high-quality resources focused on language development and comprehension. BEC’s content-rich and authentic texts offer instruction in close reading and analysis, multiple perspectives, and authentic literature while building world knowledge and reflecting the individuality of every student in each diverse classroom.
Family owned and operated for more than 25 years, BEC is committed to partnering with educators to provide the best for all students through resources of exceptional quality, world-class professional learning, and effective and dedicated customer support.
Benchmark Education Publishing (BEC) and its affiliates are proud to be an Equal Opportunity Employer.
For further information, visit us at: https://www.benchmarkeducation.com
Salary : $80,000 - $100,000