What are the responsibilities and job description for the Director of Facilities and Buildings position at Belmont College?
Title: Director of Facilities and Buildings
Department: Physical Plant
Supervisor: Executive VP
Pay Grade: 12
Revision Date: 6/22/2026
Location: Academic Technical Center
Approved by: President
Position Summary:
The Director of Facilities and Buildings provides strategic planning, leadership, budgeting, compliance, capital projects, and oversight for the maintenance, operation, safety, and improvement of all college facilities and grounds. This position is responsible for ensuring that campus buildings, infrastructure, and physical assets are maintained in a safe, efficient, and attractive manner that supports the mission of the College. The Director leads facilities personnel, manages maintenance and construction projects, oversees vendor relationships, and develops long-term plans for campus improvements and capital investments.
This position supervises the Maintenance Supervisor, Maintenance Technicians, Custodial Staff, Grounds Personnel, and contracted service providers as assigned.
Specific Responsibilities:
Leadership and Administration
• Provide leadership, direction, and supervision for facilities, maintenance, custodial, grounds, and building operations staff.
• Establish departmental goals, priorities, and performance expectations while fostering a culture of accountability, professionalism, and customer service.
• Develop, implement, and monitor preventative maintenance programs to maximize the life cycle of campus assets and equipment.
• Evaluate staffing needs and recommend organizational improvements to enhance operational efficiency.
• Respond proactively to facility-related concerns and implement solutions to prevent recurring issues.
Facilities and Building Operations
• Oversee the maintenance, repair, and operation of all campus buildings, grounds, utilities, and infrastructure.
• Maintain working knowledge of building systems including HVAC, plumbing, electrical, carpentry, roofing, fire protection, and access control systems.
• Conduct regular inspections of facilities and grounds to identify maintenance needs, safety concerns, and opportunities for improvement.
• Coordinate emergency repairs and ensure timely resolution of facility issues.
• Ensure facilities are maintained in compliance with applicable codes, regulations, and accreditation standards.
Project and Construction Management
• Plan, coordinate, and oversee renovation, construction, and capital improvement projects.
• Develop project scopes, timelines, budgets, and specifications.
• Manage contractors, architects, engineers, and vendors to ensure projects are completed on time and within budget.
• Monitor project quality and ensure adherence to safety and regulatory requirements.
• Recommend long-range facility improvements and capital replacement schedules.
Budget and Resource Management
• Develop and administer departmental operating and capital budgets.
• Monitor expenditures and identify cost-saving opportunities without compromising quality or safety.
• Prepare budget recommendations related to facilities maintenance, equipment replacement, and capital improvements.
• Oversee procurement of equipment, materials, and services.
Safety and Compliance
• Ensure compliance with federal, state, and local regulations related to facilities management, occupational safety, environmental standards, and building operations.
• Collaborate with campus leadership to maintain emergency preparedness plans and business continuity efforts.
• Lead facility-related risk management initiatives and corrective action plans.
• Maintain records, inspections, permits, and documentation required by regulatory agencies.
Customer Service and Campus Support
• Collaborate with faculty, staff, students, and community partners to address facility needs and support campus activities.
• Develop processes for prioritizing and tracking maintenance requests.
• Ensure facilities support a positive learning and working environment.
• Provide recommendations to senior leadership regarding campus facilities planning and operational improvements.
• Other duties as assigned.
Physical Requirements:
Note: Please rank the below tasks as F for Frequent (6 hours daily), M for Moderate (4-6 hours daily), O for Occasional (2-4 hours daily) or R for Rarely(<2 hours daily).
F Stand or Sit R Stoop/Kneel/Crawl M Carry/Weight Lift
F Walk F Talk/Hear F Exposure to Outside Environment
F Use of Fingers/Hands F See M Able to lift 25 pounds
R Climb R Taste/Smell R Exposure to Hazardous Materials
Position Requirements:
Minimum Qualifications:
• Five (5) years of progressively responsible experience in facilities management, building operations, maintenance supervision, or a related field.
• Demonstrated knowledge and professional skills in HVAC, plumbing, electrical, carpentry, and general building maintenance systems.
• Experience supervising employees and managing budgets.
• Valid driver's license.
Preferred Qualifications:
• Experience in higher education, public sector, or institutional facilities management.
• Professional certifications related to facilities management, construction management, or building operations.
• Experience managing capital improvement and construction projects.
• Knowledge of preventative maintenance software and work-order management systems.
Key Competencies:
• Leadership and team development
• Initiative and problem-solving
• Strategic planning
• Project management
• Budget management
• Communication and collaboration
• Decision-making and accountability
• Customer service orientation
• Knowledge of building systems and maintenance operations
Belmont College does not discriminate or permit discrimination by any member of its community against any individual on the basis of race, color, national origin, sex, sexual orientation, age, disability, housing, citizenship, veterans status, or genetic information in matters of admissions, employment, or service the College provides. Belmont College also prohibits retaliation for asserting or otherwise participating in claims of discrimination and harassment.
This job description is subject to change at any time and nothing in this job description restricts the college’s right to assign or reassign duties and responsibilities. Additionally, this job description shall not be construed as an employment contract.