What are the responsibilities and job description for the Cashier/Accounts Receivable Clerk position at Belmont College?
Title: Cashier/Accounts Receivable Clerk
Department: Business Office
Supervisor: Director of Finance & CFO
Pay Grade: 6
Revision Date: 8/22/2025
Prior Date: 11/2001
Location: Academic and Technical Center
Approved by: President
Position Summary:
The Cashier/Accounts Receivable Clerk position is directly responsible for assisting students with payments while maintaining a high level of customer service in explaining procedures and answering questions. Other responsibilities include cashiering functions, clerical duties, and assisting in a variety of other activities as required.
This part-time, hourly position reports to the Director of Finance & CFO and requires specific accounts receivable, customer service, and clerical skills in support of the Business Office operations. The position requires a certain degree of independent judgment, discretion, confidentiality, and knowledge of college organization, policy, and personnel.
Specific Responsibilities:
1. Assist students by accepting payments, answering phones, answering questions, and resolving problems.
2. Prepare invoices for agency-supported students in coordination with various external agencies.
3. Process monthly student accounts receivable statements.
4. Process receipts from internal offices, such as Workforce Development, Café, and Campus Shop.
5. Assist with the preparation of the general fund bank reconciliation.
6. Reconciliation of cash drawer.
7. Collection communications for past due balances.
8. Prepare bank deposits.
9. Maintain various files in the Business Office.
10. Perform related duties and activities as assigned.
Physical Requirements:
Note: Please rank the below tasks as F for Frequent (6 hours daily), M for Moderate (4-6 hours daily), O for Occasional (2-4 hours daily) or R for Rarely(>2 hours daily).
F Stand or Sit R Stoop/Kneel/Crawl R Carry/Weight Lift
O Walk F Talk/Hear R Exposure to Outside Environment
F Use of Fingers/Hands F See R Able to lift 10 pounds
R Climb R Taste/Smell R Exposure to Hazardous Materials
Position Requirements:
1. A minimum of two years of experience in a customer service position, with knowledge of a variety of computer software programs, and familiarity with general accounting principles; and
2. An Associate’s degree in an area that relates to the duties of the position; or
3. Any equivalent combination of experience and education which provides the required knowledge, skills, and abilities to perform the assigned duties.
This position requires excellent verbal communication skills working in a congenial but effective manner with students, employees, and visitors to the College. A strong customer service orientation is essential including interpersonal skills and telephone etiquette. A thorough knowledge of Business Office policies and procedures is required. Additional skills desirable for the position are 10 key operation, keyboarding, and working knowledge of Microsoft Windows, Word, and Excel, and ability to effectively use the Administrative Information System.
Belmont College does not discriminate or permit discrimination by any member of its community against any individual on the basis of race, color, national origin, sex, sexual orientation, age, disability, housing, citizenship, veterans status, or genetic information in matters of admissions, employment, or service the College provides. Belmont College also prohibits retaliation for asserting or otherwise participating in claims of discrimination and harassment.
This job description is subject to change at any time and nothing in this job description restricts the college’s right to assign or reassign duties and responsibilities. Additionally, this job description shall not be construed as an employment contract.