Tennis Administrative Assistant

Summary: Join the BTTC Tennis Program team in the vital position of Tennis Admin. Assistant. You will be an integral part of the development, planning and implementation of a wide variety of tennis programs at one of the premiere tennis facilities in Washington BTTC is an established private indoor tennis club (50 years) with 5 indoor courts. BTTC provides exceptional tennis teaching and playing opportunities for all levels of tennis players. All in beautiful Bellingham.

Job Description

This is an in office position that supports Tennis operations by providing a wide range of data, technical information, document production and planning support for all of the Tennis Department activities, as well as some Fitness Department Activities. You will be working directly with the Tennis Director and other staff to collect and organize a wide variety of data to help create and implement a wide variety of operational activities.

Organizational Relationship

1. Reports to Tennis Director

Hours per Week

1. Average of 5-15 hours

Principle Purpose of the Job

To provide data, technical and planning support for all of the Tennis Department activities, as well as some Fitness Department Activities. You will be working directly with the Tennis Director and other staff to collect and organize a wide variety of data to help create and implement a wide variety of operational activities.

Responsibilities

1. Generate data reports from club management software and develop those into informational reports/spreadsheets;

2. Create and maintain a variety of excel spreadsheets for all tennis department planning, pro scheduling, court utilization reports, and member participation;

3. Confirming tennis participant enrollment and related information (in Club Automation);

4. Monitoring accuracy and consistency of club management software, website and marketing materials;

5. Send out all emails and website posting for Tennis Clinics and Camps including last spots emails the week before season sessions begin, new clinic participant info, cancellation/make up info, and as needed;

6. Collect data for and input court usage info by Pros to track court allocations and provide Tennis Director with results discussing best outcomes;

7. Work with Tennis Director, Fitness Director, Marketing Director and office staff for creation of marketing materials for all Club programs;

8. Accept and process USTA team league applications, approve and convey to Team Captain and USTA. Book out the USTA League courts and post on bulletin board the team schedule and results weekly. Review with TD before/during each session to confirm consistency with court usage policies.

9. Work with Tennis Director in preparation, distribution, review and implementation of High School Scholarship program and High School Tennis leagues.

10. Assist in maintaining organization of computer filing of Tennis documents

11. Other related tasks and operations as directed by the Tennis Director

Responsibilities to Tennis Director

1. Attend required meetings

2. Provide the Tennis Director with consistent, honest feedback regarding club issues.

3. Inform the Tennis Director of priorities of concern in the club.

4. Always maintain Confidentiality regarding ideas, brainstorming, and personnel matters.

5. Carry out any additional tasks as directed by the Tennis Director.

Other

1. Maintain a professional appearance in personal presentation, hygiene, attire and demeanor. Work attire should be neat and clean and within the specific dress code of the club.

2. Maintain a regular work schedule and inform supervisor or any necessary changes.

3. Be on time for work and all meetings.

4. Establish an on-going rapport and be on a first name basis with as many members as possible.

5. Report broken, dysfunctional or hazardous conditions to the Tennis Director.

Knowledge, Skills and Abilities Required

1. Demonstrate and implement strong organizational and time management skills.

2. Demonstrate an ability to give excellent customer service.

3. Maintain work attitudes and behaviors that promote a positive work environment.

4. Possess a knowledge and the ability to promote the club and club programming.

5. Adhere to the policies and procedures of Bellingham Training and Tennis Club.

Education and Qualifications

1. High School Diploma

2. Preferred: 1-2 years of Administrative Assistant experience

3. High level of competency working with Excel, Word, and Outlook

4. Computer knowledge of Club Automation or ability to learn quickly

Physical Capabilities

1. Tolerance for extended periods of exposure to video terminal and keyboard.

2. Tolerance for extended periods of time for sitting and or standing.

3. Ability to lift 30 pounds

Job Type: Part-time

Pay: $21.00 - $24.00 per hour

Expected hours: 5.0 – 15.0 per week

Work Location: In person

Salary : $21 - $24