What are the responsibilities and job description for the Assistant School Business Manager position at Bellingham School District?
Bellingham Public Schools
Bellingham, Massachusettes
Position Title: Assistant School Business Manager / Assistant Director of Finance
Department: Business Office
Reports To: School Business Administrator /Director of Finance and the Superintendent
Job Status: Full-Time, 12-Month Position
FLSA Status: Exempt
Position Overview
The Assistant School Business Manager plays a vital role in supporting the school district's overall administrative, financial, and operational leadership. Working directly under the supervision of the Director of Finance, this position assists in managing the district’s multi-million dollar operating budget, state and federal grant compliance, municipal reporting, procurement, food services, facilities management, and student transportation.
The ideal candidate possesses strong knowledge of Massachusetts General Laws (M.G.L.) governing public school finance, municipal purchasing, and Chapter 70 state aid.
Essential Responsibilities & Duties
Financial Management & Accounting
- Assist in the preparation, development, and monitoring of the annual school district operating budget.
- Oversee day-to-day accounts payable, accounts receivable, and payroll administration, ensuring compliance with local policies and state laws.
- Assist with preparation and reconciliation of the End-of-Year Financial Reports (EOYR) for submission to the Massachusetts Department of Elementary and Secondary Education (DESE).
- Maintain the district’s Uniform Chart of Accounts (UCOA) and ensure accurate reporting across all funds, grants, and revolving accounts.
- Coordinate state, federal, and municipal audits to ensure complete documentation and transparency.
- Prepare and process budget transfers and journal entries
- Process MTRS monthly payments
- Receive, record, and process turnovers for all receivables
- Reconcile Revolving Accounts
- Coordinate and prepare Medicaid Reporting
- Prepare annual Preschool and Special Education Behavioral School tuition invoices and collections
- Performs any other duties as assigned
Procurement & Contract Management
- Ensure district compliance with Massachusetts Procurement Laws (M.G.L. Chapter 30B, Chapter 149, and Chapter 7C).
- Prepare and process Requests for Proposals (RFPs), Invitations for Bids (IFBs), and quote requests for goods, services, and vendor contracts.
Human Resources & Payroll Integration
- Collaborate with Human Resources to manage employee workers' compensation and leaves of absence
- Assist in maintaining position control and tracking personnel expenditures against budgeted positions.
Qualifications
Education & Certification
- Education: Bachelor’s degree in Business Administration, Accounting, Finance, Public Administration, or a closely related field preferred. Associate’s Degree or equivalent Certification in Accounting required.
- Licensure:
- Valid Massachusetts DESE license as a School Business Administrator (or eligibility for initial licensure) preferred.
- Certification as a Massachusetts Certified Public Purchasing Official (MCPPO) preferred
Experience & Skills
- 3 years of experience in municipal finance, school business operations, public accounting, or a related sector.
- Direct experience using municipal/school financial software (ADMINS preferred)
- In-depth knowledge of M.G.L. Chapter 30B, Chapter 70, and DESE financial regulations.
- Working knowledge of Microsoft Office Suite, G-Suite, and familiarity with PowerSchool and Infinite Campus
- Excellent written and verbal communication skills.
Application Process
Interested candidates should submit a cover letter, resume, copies of relevant licenses/certifications, and three professional references via School Spring.
The District is an Equal Opportunity Employer (EOE) committed to building a culturally diverse and inclusive educational community.
Salary : $85,000 - $95,000