Accounting and Office Manager

Bellingham Millwork Supply Co.

Job Title: Accounting and Office Manager

Reports to: CFO and Owner

Supervises: Part-time Bookkeeper

About Bellingham Millwork Supply:

Bellingham Millwork Supply is a family-owned business that has served our community for over 30 years. We pride ourselves on providing the highest level of customer service and superior building materials to commercial and residential customers.

Summary of Position:

The Accounting and Office Manager is a trusted and hands-on leader responsible for day-to-day financial accuracy and operational flow in the office. This role balances accounting, compliance, and people/process coordination as a key component in maintaining financial clarity, discipline, and efficiency. We are looking for an enthusiastic, resourceful, and detail-oriented individual that works well with a variety of personalities to join our team.

Key Responsibilities:

Accounting

·        Maintain the general ledger ensuring completeness and timely postings.

·        Prepare daily and monthly reconciliations of key general ledger accounts to ensure accuracy of balances.

·        Manage accounts receivable and payable, prepare and process invoices, ensure timely payments and adherence to credit terms.

·        Prepare, reconcile, and review monthly financial statements.

·        Oversee payroll processing and compliance with tax and labor regulations.

·        Prepare and file monthly excise tax returns.

·        Prepare and file annual use tax returns.

·        Maintain accurate records of all financial transactions.

·        Interact with customers and vendors to help maintain strong relationships.

·        Assist in evaluating, creating, and maintaining customer accounts.

·        Managing the annual physical inventory count and reconciliation process.

·        Supervise and review work performed by the part-time bookkeeper.

·        Troubleshoot and resolve issues with accounting software.

Office Manager

·        Manage office supplies, equipment, and vendor relationships.

·        Support human resources functions, including onboarding, timekeeping, and benefits administration.

·        Collaborate with sales staff and cross-functional partners to ensure open sales and purchase orders are completed accurately and in a timely manner.

·        Coordinate with IT consultants as needed to ensure properly functioning workstations and equipment.

Qualifications:

·        Associate or Bachelor Degree in Accounting, Finance, Business Administration, or a related field and a minimum of 5 years of experience; or a minimum of 10 years with accounting, finance, and/or office manager experience.

·        Fundamental knowledge of GAAP.

·        Proven experience managing A/R, A/P, and payroll.

·        Proficiency in accounting software and Microsoft Office suite.

·        Experience with Epicor Eagle or similar POS/GL accounting software a plus.

Skills and Competencies:

·        Analytical, problem-solving, and time management skills.

·        Attention to detail and the ability to manage multiple priorities effectively.

·        Excellent organizational, communication, and leadership skills.

·        Trustworthy, discreet, and comfortable handling sensitive information.

·        Professional and persistent when working with diverse personalities and competing priorities.

·        Deadline-driven.

Work Environment:

·        Full-time position (40 hours per week); Monday through Friday, 8am – 5pm.

·        You will be required to close one day per week, which typically requires you to stay until approximately 5:30pm.

·        Periodically, overtime may be required to meet deadlines.

Compensation and Benefits:

• Compensation: $70,000 - $85,000; commensurate with experience
• 2 weeks of vacation
• 8 paid holidays
• Eligible for a discretionary annual bonus
• Health insurance covered at 75%, Vision and Dental insurance covered at 99%
• 401K plan
• Employee discount