What are the responsibilities and job description for the Executive Assistant position at Belle?
Belle is a fast-growing telehealth company in the GLP-1 and peptide space, and we're hiring an Executive Assistant to keep our leadership running smoothly.
You'll own the calendar, the inbox, and the logistics behind a senior executive and the leadership team. Priorities get set; you make sure nothing slips, nothing gets double-booked, and every loose end gets closed.
This role is employed through a private holding company and works across company operations, board and legal admin, and hiring.
Location: Utah-based. Hybrid, 2 days a week in our Salt Lake / Bountiful office.
Comp: $65-80K base up to 10% performance bonus.
What you'll own
• Calendars: scheduling, rescheduling, protecting focus time
• Inbox triage: sort, draft routine replies, flag what needs attention today
• Meetings: invites, agendas, links, follow-up notes
• Open items: what's open, who it's waiting on, what's overdue, and chasing it until it's closed
• Hiring admin: posting roles, scheduling interviews, keeping candidates moving
• Travel, appointments, and expenses
• Contract paperwork: signatures, filing, renewal dates
Who you are
• Organized to the point of obsession. You catch the conflict before anyone else does.
• Reliable. When you say it's handled, it's handled.
• A clean writer. Short, clear emails that sound like the person you're writing for.
• Comfortable with AI tools like Claude, and you want to get better at them.
• Discreet with legal, financial, personnel, and medical company information.
• Low ego. You like making a team run better more than being in the spotlight.
Qualifications
• 2 years as an executive assistant, office manager, or similar
• Owned the calendar and inbox for at least one busy executive
• Utah-based and in office 2 days a week
• Willing to sign an NDA and handle HIPAA-adjacent data
Your first 90 days
• Month 1: Learn the calendar and inbox. Take over scheduling. Get open items current.
• Month 2: Own calendar and inbox outright. Take over travel, appointments, and expenses.
• Month 3: Run the weekly review of open items. Own hiring and vendor admin end to end.
How to apply
Email matt.brice@joinbelle.com with:
- Your resume
- A note under 200 words: Tell us about a week when everything went wrong on someone's calendar. What did you do?
- One reference from someone you've supported directly
Strong candidates get an in-person conversation within a week, then a short paid working exercise before an offer.
Salary : $65,000 - $80,000