What are the responsibilities and job description for the Executive Assistant position at Bellarmine Jesuit Retreat House?
We are seeking an organized, detail-oriented, self-starter to serve as an Executive Assistant. This person will have a welcoming spirit, success working in a professional environment and proactive approach.
What you will do
- Communicate across generations and demographics, by phone, in writing, and in person
- Answer phones and greet guests
- Attend weekly team meetings, and capture and distribute minutes
- Update and create database records and generate reports from our database
- Schedule, and calendar meetings for Executive Director
- Manage communications and events for the with the Board of Directors
- Enter information into a database and exporting data for reports
- Manage and organize multiple deadline driven projects simultaneously
- Exercise good judgment, discretion, and confidentiality
- Manage Resource Center of books and prayer resources by ordering materials.
- Plan periodic staff outings, parties and meetings
- Purchase supplies and maintain office equipment
- Assist the Executive Director, and Director of Operations with other duties
- Run occasional errands
- Work in person, estimated 40 hours per week, with a few evenings and occasional weekends for meetings and special events.
What you need:
- Available work in-person Mondays to Fridays
- Relevant experience and ideally a bachelor’s degree
- Detail orientation and strong communication skills – verbally and in writing
- Ability to proofread, with an eye for grammar, typos and other errors.
- A welcoming, can-do, service-oriented demeanor
- Speak English fluently, and some Spanish is helpful
- Computer skills and knowledge of Microsoft programs and Google Suite (Word, Excel, PowerPoint, Google Docs, Google Sheets, and G-mail)
- Ability to lift up to 50 pounds of office supplies (books, paper, etc.)
- A valid driver’s license
Benefits:
Working full-time at Bellarmine, this position will receive outstanding benefits including:
- Working on 80 acres of beautiful sacred grounds in Barrington, IL with a mission-driven team
- 403B with company match
- Medical, dental, vision insurance, life insurance and long-term disability coverage
- Free lunch most work-days
- 11 paid holidays, plus paid generous vacation and personal time
Apply or contact us for more details.
Salary : $50,000 - $54,000